Donor Operations Assistant (Part-Time, In-Office, Seattle)

Greater Good Charities; Seattle (WA); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Sick leave

Paid holidays

Office in Seattle

Job summary

Greater Good Charities seeks a detail-oriented Donor Services & Office Assistant to support the Growth team from our Seattle office. This part-time role manages gift records, data entry, and routine office tasks to keep donor information accurate and up-to-date.

Hours are 25–30 per week, 9am–5pm, Monday through Friday, in-office. The role emphasizes data integrity, CRM use (HubSpot), and professional handling of confidential donor information in a mission-driven nonprofit.

Qualifications

• High accuracy and attention to detail in data entry and gift processing.
• Experience with CRM systems; HubSpot preferred but not required.
• Ability to follow protocols and flag issues for supervisor attention.

Responsibilities

• Receive, sort, and process incoming mail and route materials to teams.
• Maintain the Weekly Donations Tracking Log for reconciliation.
• Enter gift and pledge data into HubSpot CRM accurately and on time.
• Cross-check records to avoid duplicates before creating new entries.
• Verify soft credit links and flag discrepancies for resolution.
• Generate gift receipts and acknowledgments within turnaround standards.
• Support donor record maintenance and general administrative tasks.
• Communicate with the Director of Major Gifts about urgent data needs.
• Perform other duties as assigned.

Skills

Data entry

CRM systems

HubSpot CRM

Microsoft Office

Attention to detail

Discretion with confidential data

Self-directed

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

HubSpot CRM

Microsoft Office

Job description

Greater Good Charities seeks a detail-oriented Donor Services & Office Assistant to support the Growth team from our Seattle office. This part-time role manages gift records, data entry, and routine office tasks to keep donor information accurate and up-to-date.

Hours are 25–30 per week, 9am–5pm, Monday through Friday, in-office. The role emphasizes data integrity, CRM use (HubSpot), and professional handling of confidential donor information in a mission-driven nonprofit.