Foundation Event Assistant Seasonal

PeaceHealth; Longview (WA); On-site; USD 36,000 - 54,000; Part time

Job summary

PeaceHealth in Longview, WA seeks a Part Time Foundation Event Assistant Seasonal to support the St. John Annual Gala. The role handles auction logistics, donor data entry, and event operations to ensure a successful fundraising experience.

The position is part-time, temporary, and requires strong coordination with volunteers and staff. Ideal candidates have 3+ years in auction/event administration, familiarity with donor databases, and a valid driver's license.

Qualifications

• Minimum of 3 years of auction, event, and/or administrative support.
• Experience with donor databases or CRM systems.
• Greater Giving experience.
• Valid driver's license.

Responsibilities

• Supports all administrative functions of the gala, including donor data entry and auction item management; maintains records in fundraising systems.
• Catalogs, organizes, stores, prepares, packages, and labels auction items; assists with displays and bid sheet creation.
• Maintains donor and auction records; supports item entry and tracking.
• Coordinates packaging, tagging, and organization of auction items for display and sale; collaborates with volunteers.
• Provides day-of event execution support: setup, teardown, silent auction, guest assistance, checkout, and issue resolution.

Skills

Customer service

Donor engagement

Multitasking

Communication

Team collaboration

Problem solving

Tools

Microsoft Office

CRM systems

Greater Giving

Job description

Description

PeaceHealth is seeking a Foundation Event Assistant Seasonal for a Part Time, 0.00 FTE, Variable position. The salary range for this job opening at PeaceHealth is $26.11 – $39.17. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

Job Summary

This part time, temporary, and seasonal role provides essential administrative and operational support for the St. John Annual Gala, a premier fundraising event raising more than $500,000 annually. This role is critical to the successful execution of the gala by supporting auction logistics, donor and item tracking, event preparation, onsite event operations, and post-event fulfillment. The position works collaboratively with the gala committee, volunteers, donors, and event staff to ensure a seamless and successful fundraising experience.

Essential Functions

• Supports all administrative functions of the gala, including gift-in-kind tracking, donor data entry, auction item management, certificate creation and reporting. Maintains accurate records within the Greater Giving database.
• Provides auction item management support by cataloging, organizing, storing, preparing, packaging, and labeling auction items. Assists with auction displays and bid sheet creation to ensure items are presented effectively.
• Maintains donor and auction records, ensuring all donor information is complete, accurate, and up to date. Supports auction item entry and tracking through established fundraising systems and processes.
• Collaborates with the gala committee and volunteers to assemble auction packages and baskets, certificates, bid sheets, displays, and assists with tagging, bundling, and organizing auction items for presentation and sale.
• Provides day-of event execution support, including setup and breakdown of auction and event spaces, assisting with silent auction operations, guest assistance, checkout support, and troubleshooting auction-related issues during the event.
• Coordinates post-event item distribution, donor fulfillment, packaging and labeling items, and delivery activities to ensure timely and accurate distribution of auction purchases and donor commitments.
• Performs other duties as assigned.

Qualifications

Experience

• Minimum of 3 years Required: experience of auction, event, and/or administrative support
• Preferred: Experience with donor databases or CRM systems
• Preferred: Greater Giving experience

Credentials

• Required: Drivers License Valid

Skills

• Microsoft Office applications (excel, word, outlook, powerpoint, teams) (Required)
• Strong customer service and donor engagement skills (Required)
• Ability to multi-task in a fast-paced environment with demonstrated problem-solving abilities and sound judgement (Required)
• Excellent written and verbal communication skills (Required)
• Ability to work collaboratively with staff, volunteers, donors, and vendors (Required)
• Experience with auction software and databases (Preferred)
• Understanding of auction strategy, bundling, storytelling, and pricing and knowledge of donor stewardship and fundraising best practices (Preferred)

Department / Location Specific Notes

Location: Longview St John Duration: Early October through Mid-January Part time Hours: Approx 5-15 hours per week with weekly hours increasing closer to the Gala event

Working Conditions

Lifting

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.

Environmental Conditions

• Predominantly operates in an office environment.
• Some time spent on site in medical/hospital setting.

Mental/Visual

• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are

• full medical/dental/vision coverage
• 403b retirement plan employer base and matching contributions
• paid time off
• employer-paid life and disability insurance with additional buyup coverage options
• tuition and continuing education reimbursement
• wellness benefits
• expanded EAP and mental health program

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

EEO Affinitive Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.