Funeral Home Operations & Admin Manager

sci; Brier (WA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts (health and

Dependent Care

Health Savings Account with Company

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary Accidental Death or Dismeme

Dependent Life Insurance

SCI 401(k) Retirement Savings Plan

Employee Assistance Program

Job summary

SCI in Washington state is seeking a detail-oriented operations administrator to manage accounting and office functions for a funeral home, cemetery, and crematory operation. The role coordinates orders, HR tasks, reporting, and compliance, while supporting sales and ensuring accurate records and dependability.

Responsibilities include accounts payable/receivable, payroll, inventory and vendor coordination, and ensuring adherence to company policies and SOX procedures.

Qualifications

• High school diploma, GED or completion of a diploma-training program at a college or technical school
• Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
• Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
• Excellent communication skills both orally and in writing
• High level of compassion, integrity, and confidentiality
• Problem solving skills
• Ability to multi task and set priorities
• Detail oriented
• Must be flexible and able to function in a face-paced environment

Responsibilities

• Accounting Function Oversight: Collections of all accounts receivable; Verifications and payments of all accounts payable invoices; Controls of receipt and deposit of cash payments received; Maintains petty cash account and disburses the same in accordance with company policies and procedures; Reconciliations of all accounts; Cash advance checks; Same Day Check requests; Bank deposits; Verifies/audits cash disbursement reports; Tracks Capital Expenditure Authorizations (CEAs)
• Operational Activities: Orders supplies for the office and completes inventory counts; Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets; Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments; Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation; Schedules incoming orders and drivers for the ambulate service; Completes various funeral/cemetery reports and files accurately; Supports Sales as necessary requiring an understanding of JD Powers; Assures compliance with all Company policies and procedures to include Sarbanes Oxley (SOX) audit; Dignity University (DU) training; Interment Verification Training (IVT) audits; Day Sales Outstanding's (DSO) related to financial and administrative areas
• Assists in preparing and/or overseeing all funeral/cemetery-related forms: Reviews time cards and administers corporate payroll policies and procedures; Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.); Ensures new associates receive new hire orientation; Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators; Maintains vehicle records/licenses; Processes expense reports; Updates General Price Lists (GPLs); Manages all Alarm Systems (codes, working order, etc.); Assists with funeral services and
• Coordinates daily activities with business unit as well as other departments; Trains associates in the proper administration of policies and procedures; Services customers by interacting with families in a professional and compassionate manner; Maintains and updates customer records; Updates company website with current obituaries and ensures obituaries are placed in newspapers; Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations; Behaves in a supportive way to enrich the work environment; Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance; Performs other duties as assigned

Skills

MS Office

Communication skills

Compassion

Problem solving

Multi-tasking

Detail oriented

Flexibility

Education

High school diploma, GED or diploma-training program

Tools

MS Office

Job description

SCI in Washington state is seeking a detail-oriented operations administrator to manage accounting and office functions for a funeral home, cemetery, and crematory operation. The role coordinates orders, HR tasks, reporting, and compliance, while supporting sales and ensuring accurate records and dependability.

Responsibilities include accounts payable/receivable, payroll, inventory and vendor coordination, and ensuring adherence to company policies and SOX procedures.