Funeral Home Administrative Assistant

Foundation Partners Group; Saint Petersburg (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Foundation Partners Group is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to managers, team members, and client families. The role includes answering phones, scheduling, drafting correspondence, data entry, and maintaining office operations on a daily basis.

The successful candidate will demonstrate strong communication, meticulous attention to detail, and proficiency with Microsoft Office; experience in a small business office, and familiarity

Qualifications

• High school diploma or equivalent.
• Minimum three years of work experience in a small business office environment.
• Funeral industry experience a plus.

Responsibilities

• Answer phone calls and greet families.
• Schedule appointments and coordinate calendars.
• Create and proof correspondence; data entry and filing.
• Monitor accounts, deposits, and receivables; maintain inventory.
• Ensure timely completion of documentation related to funeral services.

Skills

Microsoft Office

Communication

Attention to detail

Organizational skills

Office software proficiency

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

What You Will Do

• Compassion & Empathy: Answer phones and field questions with appropriate phone etiquette, greet and interact with families, and handle inquiries and direct them accordingly.
• Technology Competent: Familiar with Microsoft Office Suite, company software programs, email, social media, text, online portals, live webinars, and updating the funeral home website as needed.
• Clear Communicator: Strong communication and grammatical skills, with the ability to proof work.
• Meticulous Attention: Monitor accounts and financials related to receipt books, deposit policies, and receivables. Close accounts when appropriate and complete product inventory.
• Follow-through: Ensure all funeral service delivery items, such as cremation permitting, death certificate filing, and other documentation, are carried out professionally and promptly.
• Preparation Excellence: Maintain neat and presentable office area and office equipment as necessary, take responsibility for inventory, and reorder office supplies as needed.
• Active Team Member: Participate in weekly updates with supervisors to share and exchange resources and ideas to meet goals; complete monthly and quarterly financial and administrative processes.

What We Require

• High school diploma or the equivalent
• Minimum three years of work experience in a small business office environment -- funeral industry experience a plus
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Able to use and learn multiple computer software, systems, and other office equipment
• High attention to detail and accuracy, with excellent follow-up skills
• Able to establish and maintain effective internal and external work processes

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled