Fundraising Events Coordinator: Donor Relations & Galas

Wmchealth; Town of Mount Pleasant (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Westchester Medical Center Health Network is seeking an Event Coordinator to support the Development Office in planning and executing fundraising events across our network. You will manage logistics, communications, and production for galas, golf tournaments, walks, and receptions, ensuring a smooth donor experience.

Reporting to the Manager, Special Events, you will coordinate event components, work with vendors and volunteers, and maintain accurate records in Salesforce.

Qualifications

• 1–3 years of experience in event coordination or related field.
• Experience in nonprofit environment preferred.
• Proficiency with event management tools and databases.

Responsibilities

• Assist the Manager, Special Events with the execution of fundraising, cultivation, and stewardship events.
• Provide administrative and logistical support for events including timelines, checklists, seating, silent auctions, raffles, and event-day coordination.
• Communicate with vendors to secure proposals, confirm details, process contracts, and track invoices.
• Maintain accurate event information in Salesforce and other databases, including donor history, guest attendance, and sponsorship records.
• Collaborate with Marketing and Development staff to create event materials such as invitations, programs, signage, e-blasts, and website content.
• Support the recruitment, training, and coordination of event volunteers.
• Prepare and track solicitation lists, sponsorship outreach, and follow-up activities in partnership with the development team.
• Assist with donor and sponsor stewardship, including acknowledgments, reporting, and recognition opportunities.
• Provide on-site event support, including set-up, registration, guest relations, and event breakdown.
• Perform other duties and special projects as assigned.

Skills

Organization

Communication

Interpersonal skills

Attention to detail

Evenings & weekends

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Salesforce

Classy

Job description

Westchester Medical Center Health Network is seeking an Event Coordinator to support the Development Office in planning and executing fundraising events across our network. You will manage logistics, communications, and production for galas, golf tournaments, walks, and receptions, ensuring a smooth donor experience.

Reporting to the Manager, Special Events, you will coordinate event components, work with vendors and volunteers, and maintain accurate records in Salesforce.