Development & Donor Relations Coordinator

Westhab; City of Yonkers (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

$1,000 Sign-on and Retention Bonus

Medical, Dental and Vision after 30‑d;

Paid Vacation, Sick and Personal Time

Tuition Reimbursement and Life Ins

Pension Plan and Voluntary 403b Plan

Employee Loan Program

Free Parking

Staff Development and Promotional Op</

Job summary

Westhab in Yonkers, NY, is seeking a Development Coordinator to support fundraising, donor stewardship, and development operations. Reporting to the Director of Development and collaborating with the VP of Development, you will help advance a broad range of fundraising activities and ensure administrative tasks are accurate and timely.

The ideal candidate is proactive, detail-oriented, and organized, with strong writing and project management skills.

Qualifications

• Prior nonprofit development, fundraising, administrative, and/or project coordination experience preferred.
• Strong writing, editing, and proofreading skills.
• Ability to cultivate strong relationships.
• Proven ability to independently manage multiple assignments, prioritize competing deadlines, and consistently follow through on commitments.
• Excellent organizational skills and attention to detail.
• Strong computer skills and the ability to learn new systems and technologies. Proficiency in Microsoft Office, Adobe Acrobat, Google Suite, and donor databases is preferred; Canva, WordPress, and social media experience is helpful.

Responsibilities

• Maintain the donor database with a high level of accuracy, including entering data, updating donor records, processing and recording gifts, producing reports and communication lists, and analyzing data to support fundraising strategies.
• Coordinate and execute donor stewardship activities, ensuring timely acknowledgments, pledge reminders, communications, and follow-up that strengthen donor relationships and support retention.
• Provide administrative, research, prospecting, proposal development, and briefing support to the Vice President of Development, ensuring assignments are completed accurately and by established deadlines.
• Track team budgets and expenses, and prepare and submit contracts and invoices accurately and on time.
• Monitor program compliance for continuity for grant/gift administration in collaboration with finance and program colleagues.
• Create, document, and maintain development procedures, workflows, and policies, including the gift policy, to promote consistency and operational efficiency.
• Collaborate on managing fundraising events and development projects, including timelines, logistics, materials, and post-event follow-up.
• Support annual appeals and other fundraising campaigns, including preparation of donor lists, materials, and follow-up.
• Assist with producing reports for a wide variety of foundation and corporate grants with the Manager of Foundation and Corporate Giving, as needed.
• Support communications initiatives in partnership with the Communications Manager.
• Manage multiple assignments simultaneously, maintain organized task and deadline tracking, and ensure work is carried through to completion.
• Contribute to Development team goals by accomplishing other duties as assigned

Skills

Strong writing

Editing

Relationship building

Multitasking

Organization

Attention to detail

Communication

Travel capability

Tools

Microsoft Office

Adobe Acrobat

Google Suite

Donor databases

Canva

WordPress

Social media platforms

Job description

Westhab in Yonkers, NY, is seeking a Development Coordinator to support fundraising, donor stewardship, and development operations. Reporting to the Director of Development and collaborating with the VP of Development, you will help advance a broad range of fundraising activities and ensure administrative tasks are accurate and timely.

The ideal candidate is proactive, detail-oriented, and organized, with strong writing and project management skills.