Fund Administrator

Russell Tobin; Dallas (TX); On-site; USD 48,000 - 73,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Life & disability insurance

Employee discounts

Employee assistance program

Legal support

Job summary

Russell Tobin seeks a Regulatory Reporting Analyst to lead Form N-CEN filings with precise census data and timely XML submissions. You will coordinate data reconciliations, ensure regulatory accuracy, and drive robust oversight during audits.

Collaboration with strategic partners and service providers will be essential to improve processes, assign ownership, and implement scalable regulatory reporting solutions.

Qualifications

• Bachelor’s degree with 3–4 years in financial services or Master’s with 1 year in financial services.
• Excellent analytical skills with attention to detail and complex workflows.
• Clear regulatory communication and timely escalation to leadership.
• Strong relationship-building with stakeholders inside and outside Operations.
• Self-motivated, proactive, and able to manage competing priorities under deadlines.

Responsibilities

• Lead end-to-end preparation, coordination, and filing of Form N-CEN within 75 days.
• Coordinate complex data reconciliations to ensure accuracy for reportable transactions.
• Provide oversight for audits and regulatory requests with data accuracy.
• Collaborate with partners and third-party providers to review requests and assign ownership.
• Contribute to regulatory navigation and develop scalable reporting solutions.

Skills

Analytical Rigor

Communication Escalation

Interpersonal Influencing

Project Management

Education

Bachelor's degree in financial services or related field

Master's degree in Business Administration, Finance, Economics, or related field

Job description

Job Title: Regulatory Reporting Analyst – Form N-CEN

Hourly Pay : $35 - $53/hr

Responsibilities

Form N-CEN Ownership

Lead the end-to-end preparation, coordination, and filing of annual Form N-CEN reports, ensuring precise census-type data (including fund organization, service providers, and liquidity classification details) is submitted in the required XML format within the 75-day regulatory deadline.

Reconciliations & Data Accuracy

Independently perform and coordinate complex data reconciliations to ensure absolute accuracy for reportable transactions under the Investment Advisers Act of 1940 and the Investment Company Act of 1940.

Audit & Regulatory Oversight

Ensure data accuracy and provide robust oversight when handling requests relating to regulations and audits.

Stakeholder & Partner Collaboration

Correspond with strategic business partners and third-party service providers to review open requests, establish clear ownership, and proactively evaluate processes to drive efficiencies and strengthen risk oversight.

Thought Leadership & Technology Integration

Provide expert thought leadership in navigating the evolving financial regulatory landscape (such as SEC modernization amendments) and actively participate in developing technological solutions and scalable architectures for regulatory reporting.

Collaborate with business partners to develop and implement operational strategies for navigating regulations related to both new instruments planned for future trading and evolving regulations impacting existing products.

Skills & Experience We Are Looking For

Basic Qualifications

• Education: Bachelor's degree with a minimum of 3–4 years' experience in financial services, OR a Master's degree in Business Administration, Finance, Economics, or a related field with a minimum of 1 year of experience in financial services.
• Analytical Rigor: Strong analytical skills with a proven ability to understand complex operational workflows, paired with meticulous attention to detail.
• Communication & Escalation: Excellent communication skills to clearly articulate regulatory issues, present ideas, and provide timely escalation to senior management.
• Interpersonal & Influencing Skills: Strong interpersonal skills to build relationships with key stakeholders within and outside of Operations, with the ability to challenge the status quo and continuously enhance the control environment.
• Project Management: Self-motivated and proactive team player who takes ownership of projects, possesses strong organizational skills, and can manage competing priorities under tight regulatory deadlines.

Preferred Qualifications (N-CEN & Regulatory Focus)

• Regulatory Knowledge: Solid understanding of financial markets, the SEC regulatory landscape, and specific reporting regimes (specifically Form N-CEN).
• Risk Management: Comprehensive understanding of risk management principles, encompassing financial, operational, reputational, and regulatory risk factors.
• Financial Product Expertise: Practical knowledge of financial products, including equities, fixed income, exchange-traded derivatives, and OTC derivatives.

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.