Full-time Work Control Coordinator

National Association of Independent Schools; Tampa (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Berkeley Preparatory School is seeking a full-time Work Control Coordinator to support facilities operations in Tampa, Florida. The role is essential for managing maintenance requests and coordinating service operations efficiently.

The ideal candidate will have strong organizational skills, attention to detail, and be able to prioritize multiple tasks effectively while providing excellent customer service. A full benefits package is offered, and the starting date is set for July 2026.

Qualifications

• Strong organizational, multitasking, and problem-solving skills.
• Ability to work independently and remain professional under pressure.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Manage incoming Facilities requests via phone, email, and CMMS system.
• Review, prioritize, and dispatch work orders to technicians and vendors.
• Coordinate rental operations and compliance with regulations.
• Monitor work progress and follow up on outstanding items.
• Communicate clearly with stakeholders regarding status and expectations.
• Support daily operations including inventory and vendor coordination.

Skills

Organizational skills

Problem-solving skills

Multitasking

Verbal communication

Written communication

Proficiency in Microsoft Office

Job description

Full-time Work Control Coordinator

Berkeley Preparatory School is seeking a highly organized and service-oriented full-time Work Control Coordinator to support daily Facilities operations. This role serves as the central point of contact for all maintenance and service requests, ensuring work is efficiently coordinated from intake through completion.

The ideal candidate is detail-oriented, responsive, can problem solve in real-time, and able to manage multiple priorities while providing excellent customer service to faculty, staff, and vendors. They will be eager to learn, display a growth mindset, and consistently display a positive approach.

Responsibilities

• Manage incoming Facilities requests via phone, email, walk-ins, and CMMS system
• Review, prioritize, and dispatch work orders to technicians and vendors
• Coordinate short-term rental operations, lease administration, and compliance with landlord-tenant laws and rental regulations, ensuring accurate records and effective management of maintenance, inspections, and vendor services.
• Ensure requests are complete, accurate, and properly documented
• Monitor work progress and follow up on outstanding or delayed items
• Communicate clearly with stakeholders regarding status, timelines, and expectations
• Coordinate service response and scheduling in a fast-paced environment
• Maintain accurate records and assist with reporting and data tracking
• Support daily operations, including inventory, vendor coordination, and administrative tasks
• Candidates must show. Strong willingness to receive feedback regularly, grow professionally, significantly contribute to the life of the school, and will be eager to work in a culturally and ethnically diverse environment.
• Perform other duties as assigned

Requirements

• Strong organizational, multitasking, and problem-solving skills
• Ability to work independently and remain professional under pressure
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred

• 2–4 years of administrative experience
• Experience in facilities, maintenance, or service operations environments
• Familiarity with CMMS or work order systems
• Property management experience, preferred
• Bilingual (Spanish Preferred)

Compensation and Benefits

The appointment will begin July 2026 and is a full-time position with full benefits. The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.

Berkeley Preparatory School does not discriminate on the basis of age, sex, religion, race, color, sexual orientation, gender identity, genetic information, disability, national or ancestral origin, or any other status protected by law, in the administration of its educational policies, scholarship programs, athletic programs, and other School-administered programs, or in the administration of its hiring and employment practices.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.