Campus Operations and Project Coordinator

agnesirwinschool; Rosemont (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Agnes Irwin School in Rosemont, Pennsylvania, is seeking an Operations & Project Coordinator. This role requires a Bachelor’s degree and involves supporting daily logistics, leading project initiatives, and facilitating communication across departments. The successful candidate will be responsible for managing operational activities while ensuring alignment with the school’s goals.

The position requires proven organizational skills and the ability to handle multiple priorities effectively. Candidates should be prepared for a physically demanding environment with various operational tasks.

Qualifications

• Experience in school operations, administration, or project coordination preferred.
• Proven organizational and interpersonal skills.

Responsibilities

• Support the Director of Campus Operations in daily logistics and systems improvement.
• Lead cross‑functional projects planning and execution.
• Coordinate day‑to‑day operational activities.
• Serve as the primary liaison between vendors and internal teams.
• Develop and maintain project schedules and documentation.
• Monitor project progress, resolve issues, and elevate concerns.
• Perform administrative duties relative to the CMMS.

Skills

Organizational Skills

Interpersonal Skills

Project Coordination

Education

Bachelor’s degree in Business Administration, Education Management, or related field

Job description

Operations & Project Coordinator

The Operations & Project Coordinator will work closely with the Director of Campus Operations and the Director of Safety and Security to support the day-to-day and strategic needs of the school. This role is responsible for overseeing and executing key operational and project-based initiatives aligned with the organization’s goals. The Operations & Project Coordinator will also serve as a liaison to department heads and the auxiliary team, coordinating event logistics and scheduling. This position blends hands‑on operational support with the planning and delivery of both short‑ and long‑term projects.

Key Responsibilities

• Support the Director of Campus Operations in daily logistics, systems improvement, and support risk management efforts. Assist with budgeting, procurement, and contract coordination related to operational projects.
• Lead cross‑functional projects planning, execution, ensuring timelines, budgets, and deliverables are met.
• Coordinate day‑to‑day operational activities to support organizational efficiency and continuity.
• Serve as the primary liaison between vendors and internal teams to align priorities and expectations.
• Develop and maintain project schedules, documentation, and status reports for leadership review.
• Support resource planning, task allocation, and workload tracking across multiple initiatives.
• Monitor project progress, resolve issues, and elevate concerns as needed to maintain momentum.
• Oversee and report on project progress. Monitor project timelines, milestones, and resource allocation to ensure timely and effective execution (e.g., scheduling, vendor transitions, space planning).
• Perform administrative duties relative to the CMMS to ensure all events and activities are set up and broken down appropriately, working closely with the Calendar Administrator to proactively anticipate issues.
• Process Optimization: identify and implement improvements to the operational process. Prepare ad‑hoc operational reports and summaries for leadership, tracking project impact and alignment with school goals.
• Perform other duties as assigned, including providing support with early morning shuttle runs as needed.

Qualifications

• Bachelor’s degree in Business Administration, Education Management, or related field.
• Experience in school operations, administration, or project coordination preferred.
• Proven organizational and interpersonal skills, adept at managing multiple priorities and facilitating cross‑departmental communication.

Physical Demands and Work Environment

• Ability to walk, stand, maintain balance, climb ladders, crouch, lift, carry, push, or pull up to 50 lbs., bend, stoop, and reach above shoulder level.
• Ability to prioritize and perform multiple tasks; to read, analyze, and interpret general business documents, invoices, forms, and government regulations.
• Ability to adapt behavior to function effectively in a school environment, including those specific to the traditions of the School.
• Ability to withstand indoor and outdoor environmental conditions including dirt, dust, pollen, odors, sun, wetness, rain, fumes, temperatures, noise, or machinery vibrations.
• The physical requirements and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.