Full-Time STEM Office Secretary II

State-of-Connecticut---State-Colleges-&-Universities---Board-of-Regent; Waterbury (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

CT State Community College, part of the Board of Regents for Higher Education, is seeking a detail-oriented Secretary 2 to support the STEM department at the Waterbury campus. This full-time role offers a 1st shift schedule (Mon-Fri, 8:00am–5:00pm) in a busy office environment.

The successful candidate will perform a broad range of secretarial duties, manage records, draft correspondence, coordinate meetings, and assist in budget and procurement tasks to maintain efficient operations for the

Qualifications

• Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling.
• Knowledge of business communications; department's/unit's policies and procedures; business math.
• Skills; interpersonal skills; oral and written communication skills.
• Ability to schedule and prioritize office workflow; operate office equipment; use office suite software; take notes.

Responsibilities

• Typing: formats and types a full range of correspondence and reports; proofs for content; edits for grammar and spelling.
• Filing: designs filing systems; organizes and maintains files; handles confidential materials.
• Correspondence: drafts complex letters/memos for supervisor's signature.
• Report writing: compiles information from multiple sources and prepares reports.
• Interpersonal: greets visitors, answers phones, advises on policy, coordinates with internal and external stakeholders.
• Processing: screens letters and memos to determine action; may make recommendations.
• Secretary: arranges meetings, prepares materials, writes minutes, makes travel arrangements.
• Office management: maintains supplies, purchases, time and attendance, budget monitoring, forms.

Skills

Office systems

Business communications

Interpersonal skills

Written communication

Education

Secretarial sciences training

Associate's degree in secretarial science or related field

Job description

CT State Community College, part of the Board of Regents for Higher Education, is seeking a detail-oriented Secretary 2 to support the STEM department at the Waterbury campus. This full-time role offers a 1st shift schedule (Mon-Fri, 8:00am–5:00pm) in a busy office environment.

The successful candidate will perform a broad range of secretarial duties, manage records, draft correspondence, coordinate meetings, and assist in budget and procurement tasks to maintain efficient operations for the