Secretary 2 - Bilingual Education Department

Waterbury Public Schools; Waterbury (CT); On-site; USD 30,000 - 36,000; Full time

Job summary

Waterbury Public Schools seeks a Secretary II to provide clerical support in the Bilingual/ESOL Education Dept. The role works under supervision initially, progressing to greater independence with experience, handling correspondence, filing, receptionist duties and data entry.

The position is full-time, 12 months, 35 hours per week, with union status and grant funding; benefits are provided as long as funds are available. Fluency in the applicable language is required.

Qualifications

• General office principles and procedures are required.
• Excellent communication, interpersonal and telephone skills.
• Knowledge of data base entry and filing systems.
• Able to schedule and prioritize tasks; some bookkeeping knowledge.
• Fluency in the applicable language.

Responsibilities

• Types documents, correspondence, forms and related material.
• Filing: sorting, coding and filing forms and documents.
• Receives visitors, answers phones and handles routine inquiries.
• Operates standard office machines; maintains supplies and schedules meetings.
• Maintains confidential materials and records for reports and budgets.

Skills

Office procedures

Communication

Data entry

Filing systems

Scheduling

Bookkeeping

Judgement and tact

Independence

Multitasking

Education

College training in Business/Secretarial Science

Tools

Excel

Access

PowerPoint

Windows

Internet

Job description

Reports To

Initially works under the close supervision of an employee of higher grade; works more independently with acquired experience.

Waterbury Public Schools

Job Classification Description

JOB CLASSIFICATION TITLE:

Secretary II

Department

Bilingual/ESOL Education Dept.

Funding Source

Grants

Bargaining Unit Classification

UPSEU Unit 69

Reports To

Initially works under the close supervision of an employee of higher grade; works more independently with acquired experience.

Flsa Designation

Non-Exempt

Full-Time, 35hrs/wk., 12 months, $18.22 Hourly Rate. Note: This is a Full-Time, Union, grant-funded position with benefits that exists as long as funds are available.

Part i - Summary Of Classification

This class performs the full range of professional, secretarial and clerical support. Also furnishes the public and staff with courteous, effective and timely information and service.

Part Ii - Minimum Knowledge, Skills And Abilities

• EDUCATION AND EXPERIENCE:
  
  

General Experience

• Three or more years of experience in clerical/secretarial work.
  
  

Special Experience

• Fluency in the applicable language.
  
  

Substitution Allowed

• College training in Business or Secretarial Science or related subject matter may be substituted for general office experience.
• CREDENTIALS:
• LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:
  
  

Incumbents in this class may be required to possess a current CT Motor Vehicle Class D Operator License.

• CONTINUING EDUCATION REQUIREMENTS:
• KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of general office principles and procedures utilizing IBM compatible computers (Windows, Excel, Access, PowerPoint, Internet, etc.)
• Excellent communication, interpersonal and telephone skills.
• Knowledge of Data Base Entry.
• Ability to develop and maintain filing system.
• Familiar with business communication and business mathematics.
• Ability to schedule and prioritize.
• Some bookkeeping knowledge.
• Helpful, with ability to work on multiple tasks.
• Must employ good judgement, tact and courtesy.
• Ability to perform tasks with little or no supervision.
  
  

Part Iii - Position Supervises

N/A

Part Iv - Essential Functions

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.

• CORRESPONDENCE: Types documents, correspondence, forms and other related material.
• FILING: Performs basic and complex processing tasks such as sorting, numbering, coding and filing forms and documents.
• INTERPERSONAL: Serves as a receptionist, greeting the public, answering the phones and handling routine inquiries.
• PROCESSING: Operates standard office machines. Maintains inventory and orders supplies. Reviews information and material for accuracy and completeness. Organizes and schedules meetings, workshops and interviews for the program. Handles classified material to ensure confidentiality. Maintains records of State, local and federal reports and budgets. Reviews, sorts and distributes mail. Attends meetinga and conferences as needed.
• Performs related duties as assigned by the Supervisor or Manager.
  
  

Physical Requirements

PART V - Working Conditions, Physical and Mental Requirements

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.

Frequency: Place an "X" in each box that is appropriate to your job.

NEVER (N)OCCASIONALLY (O)FREQUENTLY (F)CONSTANTLY (C)0 % of Shift1-33% of Shift34-66% of Shift67-100% of ShiftWorking ConditionsNOFCWorking ConditionsNOFCPhysical DemandsDepth PerceptionX StandingXColor DistinctionX WalkingXPeripheral VisionX SittingXDrivingX LiftingXPhysical Strength: CarryingXLittle Physical Effort (-10lbs.)X PushingXLight Work (-20 lbs.)X PullingXMedium Work (20-50 lbs.)X ClimbingXHeavy Work (50-100 lbs.)X BalancingXVery Heavy Work (100+ lbs.)X StoopingXEnvironmental Conditions KneelingXCold (50 degrees F or less)X CrouchingXHeat (90 degrees F or more)X CrawlingXTemperature ChangesX ReachingXWetnessX HandlingXHumidityX GraspingXExtreme Noise or VibrationX TwistingXExposure to ChemicalsX FeelingXExposure to Gases and FumesX TalkingXExposure to Unpleasant OdorsX HearingXExposure to bodily fluidsX Repetitive MotionXExposure to dampnessX Hand/Eye/Foot CoordinationXConfinement to a Small or Restricting AreaX Visual Acuity/NearXMechanical HazardsX Visual Acuity/FarXPhysical danger or abuseX

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE EMPLOYEE ASSIGNED TO THIS POSITION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB RESPONSIBILITIES AND DUTIES PERFORMED BY PERSONNEL SO CLASSIFIED.

Waterbury Public Schools is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.