Full Time- Receiving Clerk

Hyatt Hotels Corporation; Encinitas, Northern (CA, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Hyatt Hotels Corporation is seeking an on-site Receiving Clerk in California with 1–2 years of work experience to manage incoming products and packages. The role requires lifting up to 50 lbs and strong communication, along with comfort using Birchstreet, Oracle, and MS Office.

The position involves data entry, vendor management, invoice processing, and coordinating with drivers and hotel departments to support purchasing and receiving operations. Early morning start is required.

Qualifications

• 1-2 years of work experience.
• Experience in Purchasing, Receiving, Finance, Customer Service, Hospitality preferred.
• Proficiency in MS Office Suite.
• Highly organized and efficient, proactive and results driven.
• Ability to adapt and demonstrate flexibility, leads by example with integrity.
• Excellent communicator and team motivator.
• Detail oriented.
• Must be able to regularly lift a weight of at least 50 lbs.

Responsibilities

• Receiving and checking in all incoming products, physically and digitally in the Birchstreet system.
• Store all Food items in walk-in refrigerators, freezers, and pantry.
• Excel data entry to track and record food and liquor costs.
• Reconcile Vendor Statements and confirm payments in Oracle.
• Submit invoices for processing.
• Communicate invoice discrepancies with vendors for timely resolution.
• Set up and onboard new vendors into the system.
• Adhere to Month end timelines.
• Coordinate third-party delivery drivers on property.
• Communicate with Hyatt guidelines and core values.
• Provide cross-department support for purchasing and receiving.
• Create confirming POs and manage Order guides in Birchstreet.
• Monitor AP email box daily.
• Handle additional tasks as assigned by Manager/Director.

Skills

Purchasing

Receiving

Finance

Customer Service

Hospitality

Tools

Birchstreet

Oracle

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

PowerPoint

Job description

Close Inclusive Collection Job Postings Notification

"I joined as a server on the catering staff. Thanks to Hyatt's training and support, I now oversee a brilliant team that helps brings events to life."

The Receiving Clerk is responsible for checking in all incoming products and guest packages. This person is also responsible for shipping guest packages and in-house needs. This person must be able to lift a moderate weight of at least 50 lbs. and must have good communication skills. Should be comfortable using computer programs, Microsoft, word, outlook, teams, excel, PowerPoint, any additional administrative tasks. This is positions has an early morning start time.

Core Functions

1. 1. Receiving and checking in all incoming products, physically and digitally in the computer system using the Birchstreet software.
2. 2. Storing all Food items in walk-in refrigerators and freezers, as well as pantry for dry goods.
3. 3. Excel data entry to track and record food, and liquor cost.
4. 4. Reconciling Vendor Statements for missing invoices. Confirming Payments in Oracle.
5. 5. Submit invoices for processing.
6. 6. Communicating invoice discrepancies with vendors for timely resolution.
7. 7. Set-up and onboard new vendors into the system.
8. 8. Adhering to Month end timelines.
9. 9. Communicating and directing third party delivery drivers when they are on property and need assistance.
10. 10. Interdepartmental communication skills adhering to Hyatt Hotels Corporation guidelines and core values.
11. 11. Provide assistance to other team members and departments to contribute to the best overall performance of the department and hotel, with items regarding purchasing and receiving.
12. 12. Creating confirming PO’s, managing and creating Order guides within birchstreet.
13. 13. Daily monitoring of AP email box.
14. 14. Additional tasks as assigned by Manager and Director.

Qualifications

• 1-2 years of work experience
• W ork experience in the following areas preferred: Purchasing, Receiving, Finance, Customer Service, Hospitality.
• Minimum of 2 years of experience preferred.
• Proficiency in MS Office Suite.
• Highly organized and efficient, pro-active and results driven
• Has an ability to adapt and demonstrate flexibility. Leads by example and with integrity.
• Excellent communicator and team motivator. Business-like, socially engaged, passionate, expressive demonstrating a positive attitude.
• Detail Oriented
• Must be able to regularly lift a weight of at least 50 lbs.

Mental and Physical Demands

• Frequent: Sitting, standing, walking throughout property, working on a computer, typing, filing, climbing stairs, and interacting with guests, vendors and team members (speaking, listening, writing).Must be able to regularly lift a weight of at least 50 lbs.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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