Hospitality Receiving & Inventory Coordinator

Hyatt Hotels Corporation; Encinitas, Northern (CA, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Hyatt Hotels Corporation is seeking an on-site Receiving Clerk in California with 1–2 years of work experience to manage incoming products and packages. The role requires lifting up to 50 lbs and strong communication, along with comfort using Birchstreet, Oracle, and MS Office.

The position involves data entry, vendor management, invoice processing, and coordinating with drivers and hotel departments to support purchasing and receiving operations. Early morning start is required.

Qualifications

• 1-2 years of work experience.
• Experience in Purchasing, Receiving, Finance, Customer Service, Hospitality preferred.
• Proficiency in MS Office Suite.
• Highly organized and efficient, proactive and results driven.
• Ability to adapt and demonstrate flexibility, leads by example with integrity.
• Excellent communicator and team motivator.
• Detail oriented.
• Must be able to regularly lift a weight of at least 50 lbs.

Responsibilities

• Receiving and checking in all incoming products, physically and digitally in the Birchstreet system.
• Store all Food items in walk-in refrigerators, freezers, and pantry.
• Excel data entry to track and record food and liquor costs.
• Reconcile Vendor Statements and confirm payments in Oracle.
• Submit invoices for processing.
• Communicate invoice discrepancies with vendors for timely resolution.
• Set up and onboard new vendors into the system.
• Adhere to Month end timelines.
• Coordinate third-party delivery drivers on property.
• Communicate with Hyatt guidelines and core values.
• Provide cross-department support for purchasing and receiving.
• Create confirming POs and manage Order guides in Birchstreet.
• Monitor AP email box daily.
• Handle additional tasks as assigned by Manager/Director.

Skills

Purchasing

Receiving

Finance

Customer Service

Hospitality

Tools

Birchstreet

Oracle

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

PowerPoint

Job description

Hyatt Hotels Corporation is seeking an on-site Receiving Clerk in California with 1–2 years of work experience to manage incoming products and packages. The role requires lifting up to 50 lbs and strong communication, along with comfort using Birchstreet, Oracle, and MS Office.

The position involves data entry, vendor management, invoice processing, and coordinating with drivers and hotel departments to support purchasing and receiving operations. Early morning start is required.