Full Time- Receiving Clerk

Alila Hotels; Encinitas (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Alila Marea is seeking a Receiving Clerk to check in incoming products and guest packages, and to ship items as needed. The role requires lifting up to 50 lbs and strong communication. Responsibilities include data entry in Birchstreet, invoice processing, vendor onboarding, and coordinating with drivers and departments.

The person will work an early shift and support purchasing and receiving operations at the hotel. Experience in hospitality and MS Office is preferred.

Qualifications

• 1–2 years of work experience in purchasing, receiving, finance or hospitality.
• Proficiency in MS Office Suite and basic computer use.
• Reliable, organized and proactive with strong communication.

Responsibilities

• Receive and check in incoming products and packages, digitally and physically.
• Store items in walk-in refrigerators, freezers and dry storage; track with Excel.
• Enter data to monitor food and liquor costs; reconcile vendor statements.
• Submit invoices and communicate discrepancies with vendors.
• Onboard new vendors and manage Birchstreet PO creation.
• Coordinate with drivers and other departments; adhere to month-end timelines.

Skills

Excellent communicator

Team motivator

Highly organized

Detail oriented

Tools

Birchstreet

Oracle

MS Office

Job description

Organization - Alila Marea

Summary

The Receiving Clerk is responsible for checking in all incoming products and guest packages. This person is also responsible for shipping guest packages and in-house needs. This person must be able to lift a moderate weight of at least 50 lbs. and must have good communication skills. Should be comfortable using computer programs, Microsoft, word, outlook, teams, excel, PowerPoint, any additional administrative tasks. This is positions has an early morning start time.

Core Functions

• Receiving and checking in all incoming products, physically and digitally in the computer system using the Birchstreet software.
• Storing all Food items in walk-in refrigerators and freezers, as well as pantry for dry goods.
• Excel data entry to track and record food, and liquor cost.
• Reconciling Vendor Statements for missing invoices. Confirming Payments in Oracle.
• Submit invoices for processing.
• Communicating invoice discrepancies with vendors for timely resolution.
• Set-up and onboard new vendors into the system.
• Adhering to Month end timelines.
• Communicating and directing third party delivery drivers when they are on property and need assistance.
• Interdepartmental communication skills adhering to Hyatt Hotels Corporation guidelines and core values.
• Provide assistance to other team members and departments to contribute to the best overall performance of the department and hotel, with items regarding purchasing and receiving.
• Creating confirming PO’s, managing and creating Order guides within birchstreet.
• Daily monitoring of AP email box.
• Additional tasks as assigned by Manager and Director.

Qualifications

• 1-2 years of work experience
• W ork experience in the following areas preferred: Purchasing, Receiving, Finance, Customer Service, Hospitality.
• Minimum of 2 years of experience preferred.
• Proficiency in MS Office Suite.
• Highly organized and efficient, pro-active and results driven
• Has an ability to adapt and demonstrate flexibility. Leads by example and with integrity.
• Excellent communicator and team motivator. Business-like, socially engaged, passionate, expressive demonstrating a positive attitude.
• Detail Oriented
• Must be able to regularly lift a weight of at least 50 lbs.

Mental and Physical Demands

• Frequent: Sitting, standing, walking throughout property, working on a computer, typing, filing, climbing stairs, and interacting with guests, vendors and team members (speaking, listening, writing). Must be able to regularly lift a weight of at least 50 lbs.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

This position pays $23/ hour.