Full-Time Medical Office Coordinator

ENVISION MINDCARE LLC; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Performance bonus

Competitive salary

Paid time off

Training & development

Advancement opportunities

Job summary

ENVISION MINDCARE LLC is seeking a Medical Office Coordinator to manage the daily administrative operations of a healthcare facility in Miami, FL. The role focuses on maintaining smooth office workflow, supporting staff, coordinating patient services, and upholding high standards of organization and patient care.

The position requires a high school diploma or equivalent, with preferred associate or bachelor’s degree.

Qualifications

• Minimum high school diploma required; associate/bachelor’s degree preferred.
• Experience in a medical office or healthcare administration.
• Knowledge of medical terminology and office procedures.
• Familiarity with EHR/EMR systems and medical billing.
• Strong leadership, communication, and organizational skills.
• Bilingual preferred.

Responsibilities

• Oversee daily front office operations and ensure smooth workflow.
• Coordinate patient scheduling and optimize appointment flow.
• Handle patient inquiries, concerns, and service issues professionally.
• Verify insurance, billing processes, and patient accounts.
• Maintain accurate medical records and ensure proper documentation.
• Ensure HIPAA compliance and patient privacy.
• Communicate with healthcare providers to ensure efficient patient care.
• Assist providers and patients with billing documentation and insurance reimbursements.
• Answer calls, greet patients, and verify insurance.

Skills

Leadership

Communication

Organization

Bilingual

Patient service

Education

High school diploma or equivalent

Associate or Bachelor’s degree (preferred)

Tools

EHR/EMR systems

Medical billing

Job description

Benefits:

• Bonus based on performance
• Competitive salary
• Opportunity for advancement
• Paid time off
• Training & development

Position Summary:

The Medical Office Coordinator oversees the daily administrative operations of a healthcare facility. This role ensures efficient office workflow, supports staff, coordinates patient services, and maintains high standards of organization and patient care.

Key Responsibilities:

• Oversee daily front office operations and ensure smooth workflow
• Coordinate patient scheduling and optimize appointment flow
• Handle patient inquiries, concerns, and service issues professionally
• Verify insurance, billing processes, and patient accounts
• Maintain accurate medical records and ensure proper documentation
• Ensure compliance with healthcare regulations, including HIPAA
• Communicate with healthcare providers to ensure efficient patient care
• Assist providers and patients with billing related documentation and insurance reimbursement processes
• Answer calls, greet patients, and verify insurance

Qualifications:

• High school diploma or equivalent (required); associate or bachelor’s degree (preferred)
• Previous experience in a medical office or healthcare administration
• Experience in a supervisory or leadership role (preferred)
• Knowledge of medical terminology and office procedures
• Familiarity with EHR/EMR systems and medical billing
• Strong leadership, communication, and organizational skills
• Bilingual preferred