Full-Time Event Coordinator - Private & Public Events

Naples Botanical Garden, Inc.; Naples (FL); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical

Vision

Dental

Life Insurance

Retirement Plan with matching

Long-Short Term Disability

PTO

Paid Holidays

Garden Perks

Job summary

Naples Botanical Garden in Naples, FL seeks an experienced Event Coordinator to supervise on-site public and private events, coordinate inquiries, and manage the institutional calendar for festivals and programs.

You will work with multiple departments to ensure seamless guest experiences, support vendor relations, and handle logistics such as floor plans, signage, contracts, and timelines. The role requires a flexible schedule and strong organizational skills.

Qualifications

• Bachelor's Degree preferred with 3+ years of event/nonprofit experience.
• Excellent verbal and written communication skills and ability to collaborate with multiple stakeholders.
• Proficiency in Microsoft Office and ability to learn new software like Monday.com and Tripleseat.

Responsibilities

• External Bookings and Customer Service: Maintain inquiry forms and booking process; guide groups and individuals; develop event timelines; coordinate with vendors and contracts.
• Internal Space Management and Interdepartmental Work: Manage Garden-wide event calendar; coordinate with departments; supervise events on-site; arrange printing and signage; handle invoicing and contracts; ensure insurance and documentation.
• Support to Philanthropy and Community Relations: assist with donor events, luncheons, and donor-related activities; build relationships with other gardens and museums.

Skills

Effective communication

Team collaboration

Coordination & multitasking

Customer service

Attention to detail

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Visio

Monday.com

Tripleseat

Job description

Naples Botanical Garden in Naples, FL seeks an experienced Event Coordinator to supervise on-site public and private events, coordinate inquiries, and manage the institutional calendar for festivals and programs.

You will work with multiple departments to ensure seamless guest experiences, support vendor relations, and handle logistics such as floor plans, signage, contracts, and timelines. The role requires a flexible schedule and strong organizational skills.