Garden Event Lead – Public & Private Events

Naples Botanical Garden, Inc.; Naples (FL); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical

Vision

Dental

Life Insurance

Retirement Plan with matching

Long-Short Term Disability

PTO

Paid Holidays

Garden Perks

Job summary

Naples Botanical Garden, Inc. is seeking an Event Coordinator to oversee on-site private and public events, ensuring accurate execution of plans and calendar management.

You will supervise event tasks, coordinate with multiple departments, and liaise with vendors to deliver memorable experiences for visitors and clients. The role requires strong organization, flexible scheduling, and proficiency with event management tools like Tripleseat and project management tools like Monday.com.

Qualifications

• Bachelor's Degree preferred with 3+ years of successful event, project, or nonprofit experience in managing events, programs, and/or projects.
• Demonstrated ability to communicate effectively and work collaboratively with peers, colleagues, and volunteers.
• Commitment to excellence.
• Proven history of success working in a fast-paced environment in which coordination with internal and external audiences is required.
• Proficiency in Microsoft Office Suite and Visio. Ability to learn and use additional software programs, such as Monday.com and Tripleseat.
• Attention to detail with high standards for accuracy.
• Highly organized with the ability to handle multiple assignments in a collaborative, deadline driven environment.
• Must be resourceful, innovative, and flexible.
• Excellent verbal and written communication skills.
• Ability to follow instructions, respond to management direction; take responsibility for own actions; keep commitments; complete tasks on time.

Responsibilities

• External Bookings and Customer Service: Manage Private Event Inquiry form and booking process.
• Provide prompt, friendly, and knowledgeable guidance to groups and individuals inquiring about hosting their event.
• Develop event timelines and logistics with Operations for public/private events.
• Be primary contact for private event vendors; host site visits and prepare contracts.
• Use systems to communicate and manage resources and needs.

Skills

Communication

Organizational skills

Team collaboration

Attention to detail

Time management

Problem solving

Verbal communication

Written communication

Education

Bachelor's degree preferred

3+ years event/nonprofit experience

Tools

Microsoft Office Suite

Visio

Monday.com

Tripleseat

Job description

Naples Botanical Garden, Inc. is seeking an Event Coordinator to oversee on-site private and public events, ensuring accurate execution of plans and calendar management.

You will supervise event tasks, coordinate with multiple departments, and liaise with vendors to deliver memorable experiences for visitors and clients. The role requires strong organization, flexible scheduling, and proficiency with event management tools like Tripleseat and project management tools like Monday.com.