Full-Cycle Payroll Coordinator — Benefits Included

Harvard Maintenance, Inc.; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

Harvard Maintenance, Inc. is seeking a Payroll Coordinator in New York to support the Payroll Director with full-cycle payroll administration.

Responsibilities include collecting and processing timesheets, distributing payroll checks, and maintaining confidential records while ensuring accuracy and compliance in a fast-paced environment. The role requires at least 2 years in payroll, strong Excel skills, and the ability to resolve inquiries efficiently.

Qualifications

• Minimum of 2 years’ experience in Payroll Department.
• Associates Degree preferred or equivalent combination of education and experience.
• Ability to maintain confidential information.
• Must be extremely detail orientated and have excellent mathematical abilities.
• Excellent computer skills in Microsoft Windows environment with a concentrated proficiency in MS Excel and demonstrated skills in database management and record keeping.

Responsibilities

• Compile and input payroll data for 600–1000 employees or more.
• Collect timesheets and ensure they are completed accurately.
• Manage ePay processing and payroll distribution.
• Contact Supervisors regarding missed timecards.
• Distribute payroll checks and organize mailing or express delivery.
• Maintain and organize confidential payroll files.
• Answer payroll inquiries and resolve discrepancies as they arise.
• Process wage and employment verification documents as needed.

Skills

Payroll processing

Attention to detail

Confidential information handling

Mathematical accuracy

Team collaboration

Education

Associates degree or equivalent

Tools

Microsoft Excel

Database management

ePay

Job description

Harvard Maintenance, Inc. is seeking a Payroll Coordinator in New York to support the Payroll Director with full-cycle payroll administration.

Responsibilities include collecting and processing timesheets, distributing payroll checks, and maintaining confidential records while ensuring accuracy and compliance in a fast-paced environment. The role requires at least 2 years in payroll, strong Excel skills, and the ability to resolve inquiries efficiently.