Full-Cycle AP Specialist: Vendor & Inventory Champion

Socket.dev; Needham (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Bigbelly is seeking an Accounts Payable Specialist to own the full AP cycle in Needham, MA. You will process invoices, perform 3-way matching, reconcile GRNI, and handle payment runs for domestic and international vendors in a fast-paced, in-person role.

You will collaborate with supply chain, inventory, and operations to resolve discrepancies, maintain vendor relations, and ensure timely, accurate liability reporting.

Qualifications

• 2–5 years of dedicated Accounts Payable experience, preferably in a manufacturing, hardware, or inventory-heavy environment.
• Bachelor’s in accounting or a related field, or relevant experience.
• NetSuite experience is a plus; proficient in Microsoft Excel.

Responsibilities

• Full-Cycle Invoice Processing: Receive, review, code, and route high volumes of PO and non-PO invoices for approval in our ERP system.
• Three-Way Matching: Perform 3-way matching for direct materials and inventory components, resolving discrepancies with procurement/warehouse.
• GRNI Reconciliation: Manage and reconcile the Goods Received Not Invoiced (GRNI) account; investigate aging receipts and adjust liabilities.
• Payment Disbursements: Prepare and execute weekly payment runs via ACH, wire, and checks for domestic and international vendors.
• Vendor Management: Be the primary contact for vendors; reconcile statements and maintain files.
• Expense Management: Process Travel & Entertainment expense reports per policy.
• Month-End Close: Assist with AP close, calculate accruals, and reconcile AP sub-ledger to GL.
• Tax Compliance: Assist with 1099 filing and maintain W-9s for active vendors.
• Process Improvement: Identify bottlenecks and suggest automation or efficiency improvements.

Skills

Accounts Payable

Vendor Management

Three-Way Matching

GRNI Reconciliation

Payment Processing

Attention to detail

Communication

Education

Bachelor's in accounting

Tools

NetSuite

Microsoft Excel

Job description

Bigbelly is seeking an Accounts Payable Specialist to own the full AP cycle in Needham, MA. You will process invoices, perform 3-way matching, reconcile GRNI, and handle payment runs for domestic and international vendors in a fast-paced, in-person role.

You will collaborate with supply chain, inventory, and operations to resolve discrepancies, maintain vendor relations, and ensure timely, accurate liability reporting.