On-Site AP Specialist — Full-Cycle & Inventory

Big Belly Solar LLC; Needham Heights (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Bigbelly, based in Needham, MA, is seeking an Accounts Payable Specialist to own the full-cycle AP process within our Finance team. You will ensure accurate and timely vendor payments while maintaining internal controls and collaborating with supply chain, inventory, and operations to resolve discrepancies.

You will perform 3-way matching, GRNI reconciliation, and weekly disbursements via ACH, wire, and checks, supporting month-end close and 1099 compliance. This is a full-time, in-person role.

Qualifications

• 2–5 years of dedicated Accounts Payable experience, preferably in manufacturing/inventory-heavy env.
• Bachelor’s in accounting or related field or relevant experience.
• NetSuite experience is a plus; proficient in Microsoft Excel.
• Exceptional data entry accuracy and organizational skills.
• Strong written and verbal communication, able to push back on unapproved expenditures.
• Ability to prioritize multiple tasks and meet tight deadlines.

Responsibilities

• Full-Cycle Invoice Processing: receive, code, and route high volumes of PO and non-PO invoices for approval in our ERP system.
• Three-Way Matching: perform 3-way matching (PO, Receiving, Invoice) for direct materials and inventory components, resolve discrepancies with procurement and warehouse teams.
• GRNI Reconciliation: manage and reconcile Goods Received Not Invoiced accounts, clear aging receipts with supply chain/receiving teams.
• Payment Disbursements: prepare and execute weekly payment runs via ACH, wire, and checks for domestic and international vendors.
• Vendor Management: act as primary contact for vendors, maintain files, reconcile statements, build relationships.
• Expense Management: review and process employee Travel & Entertainment expense reports in line with policies.
• Month-End Close: assist with AP month-end close, calculate accruals, reconcile AP sub-ledger.
• Tax Compliance: assist with 1099 preparation and maintain W-9 records for active vendors.
• Process Improvement: identify bottlenecks and recommend automation/efficiency improvements.

Skills

Attention to detail

Communication

Organizational skills

Prioritization

Education

Bachelor’s in accounting or related field

Tools

NetSuite

Job description

Bigbelly, based in Needham, MA, is seeking an Accounts Payable Specialist to own the full-cycle AP process within our Finance team. You will ensure accurate and timely vendor payments while maintaining internal controls and collaborating with supply chain, inventory, and operations to resolve discrepancies.

You will perform 3-way matching, GRNI reconciliation, and weekly disbursements via ACH, wire, and checks, supporting month-end close and 1099 compliance. This is a full-time, in-person role.