Full-Cycle AP Specialist - Detail-Driven & Organized

Headfarmer; Mesa (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Headfarmer, a premier accounting-focused firm in the Phoenix area, seeks an experienced Accounts Payable Specialist to join our accounting team. The role handles full-cycle AP, reviews and codes invoices, performs three-way matching, and processes weekly payments while maintaining accurate vendor records.

You will support month-end close activities, AP accruals, and AP aging, collaborating with a dynamic team in a fast-paced environment.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Experience with full-cycle AP processing.
• Experience processing a high volume of invoices.
• Knowledge of invoice coding, three-way matching, and vendor reconciliations.
• Experience processing employee expense reports and/or corporate credit cards.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel.
• Experience with an ERP or accounting system.
• Ability to work independently while also collaborating with a team.

Responsibilities

• Manage the full-cycle accounts payable process from invoice receipt through payment.
• Review, code, and process vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, invoices, and receiving documentation.
• Enter invoices into the accounting system and ensure proper GL coding.
• Process weekly or scheduled check runs, ACH payments, and other vendor payments.
• Reconcile vendor statements and research and resolve discrepancies.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain accurate vendor records and assist with new vendor setup.
• Process employee expense reports and corporate credit card transactions.
• Review expense reports for proper documentation, coding, and compliance with company policies.
• Assist with month-end close activities, including AP reconciliations and accruals.
• Prepare AP aging reports and assist with outstanding invoice follow-up.
• Assist with account reconciliations and other accounting projects as needed.
• Maintain organized and accurate AP documentation.
• Support internal and external audit requests as needed.

Skills

Attention to detail

Organizational skills

Time management

Communication

Problem solving

Independent worker

Team collaboration

Education

Associate or Bachelor’s degree in Accounting

Tools

Microsoft Excel

ERP / accounting software

NetSuite

SAP

QuickBooks

Job description

Headfarmer, a premier accounting-focused firm in the Phoenix area, seeks an experienced Accounts Payable Specialist to join our accounting team. The role handles full-cycle AP, reviews and codes invoices, performs three-way matching, and processes weekly payments while maintaining accurate vendor records.

You will support month-end close activities, AP accruals, and AP aging, collaborating with a dynamic team in a fast-paced environment.