Full-Cycle AP Specialist — On-Site Needham

Bigbelly, Inc.; Needham (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Bigbelly, Inc. is seeking an Accounts Payable Specialist to join our Needham-based finance team. This full-time, in-person role oversees the entire AP process, ensuring timely payments and strong internal controls across domestic and international vendors.

You will collaborate with supply chain and operations to resolve discrepancies, process T&E expenses, and support month-end close while maintaining accuracy and compliance.

Qualifications

• 2–5 years of dedicated Accounts Payable experience in manufacturing, hardware, or inventory-heavy environments.
• Bachelor's degree in accounting or related field, or relevant experience.
• NetSuite experience is a plus; proficient in Excel.
• Strong data entry accuracy and organizational skills.
• Excellent written and verbal communication; able to push back on unapproved expenditures.

Responsibilities

• Full-cycle invoice processing: code, review, and route PO and non-PO invoices for approval.
• Perform 3-way matching (PO, receiving doc, invoice) and resolve discrepancies with procurement/warehouse.
• Manage GRNI reconciliation and clear aging receipts with supply chain teams.
• Prepare and execute weekly payment runs via ACH, wire, and checks for domestic and international vendors.
• Maintain vendor records, reconcile statements, and build supplier relationships.
• Review and process employee Travel & Entertainment expense reports per policy.
• Assist with month-end AP close and reconcile AP sub-ledger to GL.
• Support 1099 prep and W-9 maintenance for active vendors.
• Identify bottlenecks and suggest AP workflow automation/improvements.

Skills

Attention to detail

Communication skills

Adaptability

Accounts payable experience

Analytical skills

Education

Bachelor's in accounting

Tools

NetSuite

Microsoft Excel

Job description

Bigbelly, Inc. is seeking an Accounts Payable Specialist to join our Needham-based finance team. This full-time, in-person role oversees the entire AP process, ensuring timely payments and strong internal controls across domestic and international vendors.

You will collaborate with supply chain and operations to resolve discrepancies, process T&E expenses, and support month-end close while maintaining accuracy and compliance.