Accounts Payable Specialist

Headfarmer; Mesa (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Headfarmer, a premier accounting-focused firm in the Phoenix area, seeks an experienced Accounts Payable Specialist to join our accounting team. The role handles full-cycle AP, reviews and codes invoices, performs three-way matching, and processes weekly payments while maintaining accurate vendor records.

You will support month-end close activities, AP accruals, and AP aging, collaborating with a dynamic team in a fast-paced environment.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Experience with full-cycle AP processing.
• Experience processing a high volume of invoices.
• Knowledge of invoice coding, three-way matching, and vendor reconciliations.
• Experience processing employee expense reports and/or corporate credit cards.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel.
• Experience with an ERP or accounting system.
• Ability to work independently while also collaborating with a team.

Responsibilities

• Manage the full-cycle accounts payable process from invoice receipt through payment.
• Review, code, and process vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, invoices, and receiving documentation.
• Enter invoices into the accounting system and ensure proper GL coding.
• Process weekly or scheduled check runs, ACH payments, and other vendor payments.
• Reconcile vendor statements and research and resolve discrepancies.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain accurate vendor records and assist with new vendor setup.
• Process employee expense reports and corporate credit card transactions.
• Review expense reports for proper documentation, coding, and compliance with company policies.
• Assist with month-end close activities, including AP reconciliations and accruals.
• Prepare AP aging reports and assist with outstanding invoice follow-up.
• Assist with account reconciliations and other accounting projects as needed.
• Maintain organized and accurate AP documentation.
• Support internal and external audit requests as needed.

Skills

Attention to detail

Organizational skills

Time management

Communication

Problem solving

Independent worker

Team collaboration

Education

Associate or Bachelor’s degree in Accounting

Tools

Microsoft Excel

ERP / accounting software

NetSuite

SAP

QuickBooks

Job description

Job Description

Job Description

We are seeking an experienced Accounts Payable Specialist to join our accounting team. This position is responsible for managing the full-cycle accounts payable process, ensuring invoices and payments are processed accurately and timely, and supporting the overall accounting function.

The ideal candidate is detail-oriented, organized, comfortable working in a fast-paced environment, and has strong communication and problem-solving skills.

Responsibilities

• Manage the full-cycle accounts payable process from invoice receipt through payment
• Review, code, and process vendor invoices accurately and efficiently
• Perform three-way matching of purchase orders, invoices, and receiving documentation
• Enter invoices into the accounting system and ensure proper GL coding
• Process weekly or scheduled check runs, ACH payments, and other vendor payments
• Reconcile vendor statements and research and resolve discrepancies
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Maintain accurate vendor records and assist with new vendor setup
• Process employee expense reports and corporate credit card transactions
• Review expense reports for proper documentation, coding, and compliance with company policies
• Assist with month-end close activities, including AP reconciliations and accruals
• Prepare AP aging reports and assist with outstanding invoice follow-up
• Assist with account reconciliations and other accounting projects as needed
• Maintain organized and accurate AP documentation
• Support internal and external audit requests as needed

Qualifications

• 2+ years of accounts payable or general accounting experience
• Experience with full-cycle AP processing
• Experience processing a high volume of invoices
• Knowledge of invoice coding, three-way matching, and vendor reconciliations
• Experience processing employee expense reports and/or corporate credit cards
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Excel
• Experience with an ERP or accounting system
• Ability to work independently while also collaborating with a team

Preferred Qualifications

• Experience with month-end close and AP accruals
• Experience in a multi-entity environment
• Experience with ACH and electronic payment processing
• Familiarity with accounting systems such as NetSuite, SAP, Microsoft Dynamics, Sage, Oracle, QuickBooks, or similar platforms
• Associate or Bachelor's degree in Accounting, Finance, or a related field is a plus

What We're Looking For

The successful candidate will be someone who takes ownership of their work, is highly organized, and enjoys keeping financial processes running smoothly. This is a great opportunity for an AP professional looking to join a collaborative accounting team and continue developing their accounting skills.

Company Description

Headfarmer is a premier Consulting & Recruiting firm specializing in the placement of the upper echelon of Finance, IT, and Human Resource talent in the greater Phoenix area. We offer a unique process of "headfarming" which provides a level of professional support to both candidates and clients that exceeds recruiting industry standards. Above it all, we believe in what we call selfless acts of service—we're going to do the right thing for our clients and candidates, no matter what it means for us. Hunters provide for today. Farmers cultivate for a generation. We're not headhunters ... we're Headfarmers.