Full Charge Bookkeeper and Office Manager (QuickBooks exp req)

#twiceasnice Recruiting; Hartford (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

Twiceasnice Recruiting is seeking a Full Charge Bookkeeper and Office Manager to support a portfolio of 40+ entities in commercial real estate and construction near Hartford. You will manage tax reporting, payroll, and year-end close while coordinating with banks, lawyers, and CPAs.

This is a hands-on, independent role in a quiet, family-style office. The ideal candidate has QuickBooks experience, 7+ years of bookkeeping, 3+ years of leadership, and real estate or construction industry

Qualifications

• 7+ years full-charge bookkeeping experience.
• 3+ years leadership experience.
• Experience in real estate, construction, or development industries.

Responsibilities

• Manage full charge bookkeeping across 40+ entities.
• Serve as primary contact with bank managers and lawyers.
• Work with CPA firm on tax returns and year-end close.
• Prepare monthly sales & use tax and complete audits.
• Prepare estimated tax payments and respond to IRS notices.
• Prepare property tax reports.
• Prepare payroll tax reports ( quarterly & annual ).
• Maintain balance sheets and reporting (AR, AP, WIP, fixed assets).
• Manage CAM reporting, computations, and reconciliations.
• Handle intercompany reconciliations and cash flow.
• Review profit/loss for anomalies.
• Update Rent Roll and lease activity.
• Oversee office staff and 1099s/managing onboarding and insurance renewal.
• Set up QuickBooks file for new company and assist acquisitions.

Job description

Full Charge Bookkeeper and Office Manager (QuickBooks exp req)

Location: Minutes West of Hartford, CT

Job Type: Full-Time

Schedule: ~40 hrs/wk, M-F 9 a.m. - 5 p.m.

Start Date: ASAP

Sponsorship: Not Available

Full Charge Bookkeeper and Office Manager (QuickBooks exp req) Description

Our client, a residential and commercial development company, is looking for a Full Charge Bookkeeper and Office Manager to add to their team. In this role, you will serve as the financial backbone of a portfolio of approximately 40 entities in commercial real estate and active construction. You will work closely with the owners and small office staff to manage tax and financial reporting, onboarding of new hires and benefits, and serve as primary point of contact with bank managers and lawyers for acquisitions, new leases, and investments. This is a quiet, independent role inside a laid-back family culture. If you are an experienced full-charge bookkeeper with multi-company experience in the real estate or construction space, this may be the perfect role for you!

Full Charge Bookkeeper and Office Manager (QuickBooks exp req) Responsibilities

• Manage full charge bookkeeping across 40+ entities
• Serve as primary point of contact with bank managers and lawyers
• Work closely with CPA firm on tax returns and year-end close
• Prepare monthly sales & use tax and complete sales tax audits
• Prepare all estimated tax payments and respond to IRS notices for company, trust, individual
• Prepare property tax reports
• Prepare quarterly and annual payroll tax reports
• Maintain all company-wide balance sheets and reporting: AR, AP, WIP, fixed assets/related debt
• Manage CAM reporting, computations, and reconciliations (true-up)
• Manage intercompany reconciliations, interest tracing, and cash flow
• Review profit/loss statement for anomalies and errors
• Analyze/summarize new leases, update rental activity per lease agreements
• Create report timeline of new lease adjustments; continuously update Rent Roll Report
• Oversee office staff; Prepare Form 1099s and MyConnect entries
• Manage weekly payroll, employee onboarding, and annual insurance and IRA renewal processes
• Continuously track COI for subcontractors
• Set up QuickBooks file for new company
• Work with owners on new business acquisitions, including like-kind exchanges

Full Charge Bookkeeper and Office Manager (QuickBooks exp req) Qualifications

• 7+ years full-charge bookkeeping experience required
• 3+ years leadership experience required
• Experience in real estate, construction, or development industries required