Full Charge Bookkeeper

Randstad; Village of Amityville (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Private office

Job summary

Randstad USA seeks an autonomous Full-Charge Bookkeeper to manage full-cycle project accounting across 40+ active accounts in our restoration and construction practice. The role emphasizes WIP tracking, milestone billing, AP/AR, and QuickBooks Online records.

Ideal candidates have 2+ years of project-based bookkeeping, proficiency in QuickBooks and Excel, and strong analytical skills. Private office provided, with a structured work environment and opportunities to contribute across multiple

Qualifications

• 2 years of project-based bookkeeping experience.
• Proficiency in QuickBooks & Excel.
• Private office provided.

Responsibilities

• Full-Cycle Project Billing & WIP: Oversee project-based billing, change orders, and WIP tracking across diverse sector accounts (construction, medical, remediation).
• Accounts Receivable & Collections: Manage post-project collections, verify payment terms, and conduct direct client outreach via phone, email, and text.
• Accounts Payable & ACH Processing: Collect contractor/sub-contractor invoices, align them with designated sales representatives for approval, manage job/accident-specific billing codes, and process ACH transactions (approx. 90% of payments) through management approval.
• Cross-Departmental Coordination: Serve as a clear communicator between internal sales teams, external sub-contractors, operations, and clients to clear invoices and resolve billing discrepancies.
• System Management: Maintain accurate job ledger records in QuickBooks Online and prepare for an upcoming company-wide migration to Salesforce. Utilize Motivocity for internal collaboration.

Skills

QuickBooks Online

Bank Reconciliations

General Ledger

Accounts Payable

Accounts Receivable

Financial Statements

Change Order

Education

Associate

Job description

A premier, multi-sector restoration and construction firm seeks an autonomous Full-Charge Bookkeeper to manage full-cycle project accounting across 40+ active accounts.

Core Duties: Oversee WIP tracking, milestone billing, AP/AR, ACH processing, collections, and QuickBooks Online records.

Requirements: 2+ years of project-based bookkeeping experience, proficiency in QuickBooks & Excel, and sharp analytical skills. Private office provided.

salary: $60,000 - $65,000 per year

shift: First

work hours: 8 AM - 5 PM

education: Associate

Responsibilities

Key Responsibilities

• Full-Cycle Project Billing & WIP: Oversee project-based billing, change orders, and Work in Progress (WIP) tracking across diverse sector accounts (construction, medical, remediation). Match variable billing schedules to contract milestones (e.g., billing at specific trade starts).
• Accounts Receivable & Collections: Manage post-project collections, verify payment terms, and conduct direct client outreach via phone, email, and text.
• Accounts Payable & ACH Processing: Collect contractor/sub-contractor invoices, align them with designated sales representatives for approval, manage job/accident-specific billing codes, and process ACH transactions (approx. 90% of payments) through management approval.
• Cross-Departmental Coordination: Serve as a clear communicator between internal sales teams, external sub-contractors, operations, and clients to clear invoices and resolve billing discrepancies.
• System Management: Maintain accurate job ledger records in QuickBooks Online and prepare for an upcoming company-wide migration to Salesforce. Utilize Motivocity for internal collaboration.

Skills

• QuickBooks Online (3 years of experience is required)
• Bank Reconciliations
• General Ledger
• Accounts Payable
• Accounts Receivable
• Financial Statements
• Change Order (1 year of experience is preferred)

Qualifications

• Years of experience: 2 years
• Experience level: Entry Level

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Entry Level
• 2 years

Education

• Associates