Fuel Marketing & Dealer Operations Coordinator

Dutch Lubricants; Columbus (MS); On-site; USD 42,000 - 65,000; Full time

Job summary

The Dutch Lubricants, Columbus, MS, seeks a Fuel Marketing Coordinator to support commercial fuel sales, dealer operations, and fleet card programs. This role keeps customer requests moving from inquiry through quoting, onboarding, setup, and follow-up, coordinating with Sales, Accounting, Transportation, and other teams to resolve routine issues.

The coordinator reports to the Marketing Manager and helps the department serve current customers while supporting growth.

Qualifications

• Bachelor’s degree in marketing, business administration, or related field.
• Proven marketing or administrative experience preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and marketing software/tools.
• Analytical mindset with ability to interpret data.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Coordinate the administrative steps of credit applications and new customer onboarding. Follow up on incomplete submissions, coordinate account setup after approval, and confirm readiness for the customer’s first delivery or fueling transaction.
• Support dealer operations by maintaining onboarding and transition checklists, monitoring inventory and sales submissions, coordinating service requests, and following issues through resolution.
• Assist with Sprint Mart Fleet, Voyager, and CFN card programs, including routine account requests, usage reporting, card lock issues, and billing questions Route corrections and exceptions to the responsible team.
• Coordinate commercial fuel and equipment quote requests by gathering and verifying customer requirements, tank and delivery specifications, projected volume, terminal options, freight, and other pricing inputs. Prepare complete quote packages for review and approval.
• Provide administrative and project support to the VP of Revenue, including preparing reports and meeting materials, tracking action items, and following up on assigned departmental priorities in coordination with the Marketing Manager.
• Compile recurring reports on commercial fuel volume, margin, and fleet card activity. Identify declining customer usage, incomplete data, and unusual trends for review by the Marketing Manager and account owner.
• Maintain accurate records and calendars for quotes, bids, leases, dealer agreements, and outstanding follow-up items. Assemble supporting materials for management review.
• Develop and maintain procedures for recurring tasks, recommend process improvements, and cross-train on assigned duties to support service continuity during employee absences.

Skills

Strong communication

Analytical mindset

Time management

Ability to multi-task

Creative problem solving

Education

Bachelor’s degree in marketing, business administration, or related field

Tools

Microsoft Office Suite

Job description

The Dutch Lubricants, Columbus, MS, seeks a Fuel Marketing Coordinator to support commercial fuel sales, dealer operations, and fleet card programs. This role keeps customer requests moving from inquiry through quoting, onboarding, setup, and follow-up, coordinating with Sales, Accounting, Transportation, and other teams to resolve routine issues.

The coordinator reports to the Marketing Manager and helps the department serve current customers while supporting growth.