Fuel Billing & Reconciliation Analyst

Wawa, Inc.; United States; On-site; USD 52,000 - 70,000; Full time

Job summary

Wawa, Inc. is seeking an Accounting Reconciler to reconcile fuel bills of lading and carrier invoices, ensuring payment terms are met and fuel inventory accuracy at store level.

The role requires weekly analysis of unreconciled invoices, auditing fuel purchases with FuelSmart, collaborating with internal fuel departments and suppliers, supporting pricing research, and assisting in training of staff. Strong attention to detail, reliability, and the ability to work independently or in a team are

Qualifications

• Bachelor’s Degree in Accounting or Business preferred, or relevant work experience preferably in a retail organization
• 1-2 years of experience in A/P, A/R or applicable book keeping position
• Strong PC skills in Windows environment, Microsoft Office Suite

Responsibilities

• Reconcile fuel bills of lading to supplier and carrier invoices to ensure payment terms
• Analyze unreconciled invoices weekly and provide status updates to management
• Audit and adjust weekly store fuel purchases using FuelSmart, tracing to documentation
• Research costing issues and communicate with internal fuel departments and suppliers
• Work with fuel suppliers to resolve pricing/volume variances and retrieve credits
• Assist in the training and development of Fuel Reconciler associates
• Audit weekly store fuel sales against documentation and resolve issues with store personnel
• Review and record store fuel inventory via FuelSmart and communicate issues
• Utilize FuelSmart, FuelQuest, BAS, OPIS, SolArc and SAP for pricing, inventory and taxes
• Assist in preparing Weekly Fuel Gross Profit Estimate and respond to audits
• Clear vendor accounts in SAP by matching payments and notifying carriers
• Respond to vendor/store operations questions regarding store fuel operation
• Performs other duties and special projects as assigned

Skills

Detail oriented

Communication skills

Teamwork

Organizational skills

Independent work

Education

Bachelor's Degree in Accounting or Business

Tools

FuelSmart

FuelQuest

BAS

OPIS Daily Market Reports

SolArc

SAP

Job description

Wawa, Inc. is seeking an Accounting Reconciler to reconcile fuel bills of lading and carrier invoices, ensuring payment terms are met and fuel inventory accuracy at store level.

The role requires weekly analysis of unreconciled invoices, auditing fuel purchases with FuelSmart, collaborating with internal fuel departments and suppliers, supporting pricing research, and assisting in training of staff. Strong attention to detail, reliability, and the ability to work independently or in a team are