Front Office & Visitor Experience Coordinator

Alphabeinsightinc; New York (NY); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary package

Growth opportunities

Collaborative work environment

Mentorship and skill development

Exposure to diverse projects and top‑d

Job summary

Alphabeinsightinc in New York is seeking a highly organized Front Office Assistant to be the first point of contact for visitors and clients, ensuring a warm, professional welcome and smooth reception operations.

You will manage calls and emails, schedule meetings for staff, keep the reception area tidy, and support a collaborative, mentor-led environment that offers growth and exposure to diverse projects with industry-leading clients.

Qualifications

• Experience in a front office or administrative assistant role.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize duties effectively.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Greet and welcome visitors and clients in a professional and friendly manner.
• Manage incoming calls, emails, and correspondence efficiently and redirect them appropriately.
• Schedule and coordinate appointments and meetings for staff members.
• Maintain the reception area to ensure it is tidy and presentable at all times.

Skills

Communication

Multitasking

Time management

Organizational skills

Customer service

Tools

Microsoft Office Suite

Job description

Alphabeinsightinc in New York is seeking a highly organized Front Office Assistant to be the first point of contact for visitors and clients, ensuring a warm, professional welcome and smooth reception operations.

You will manage calls and emails, schedule meetings for staff, keep the reception area tidy, and support a collaborative, mentor-led environment that offers growth and exposure to diverse projects with industry-leading clients.