Front Office Receptionist

AppleOne Employment Services; Fresno (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services in Fresno, CA is seeking a polished Receptionist/Admin Assistant to manage front desk operations, coordinate administrative tasks, and support day-to-day office functions.

The ideal candidate will be dependable, service-minded, and capable of greeting visitors, handling calls, and coordinating meetings while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or equivalent is required.
• 3–5 years of admin, receptionist, or customer service experience preferred.
• Experience in a professional office environment preferred.
• Proficiency with Microsoft Office and modern communication tools.
• Strong communication, organizational, and multitasking skills.

Responsibilities

• Greet visitors and maintain a professional reception area.
• Answer and route calls to the appropriate department.
• Provide general administrative support including filing, data entry, and document management.
• Coordinate meetings, conference room reservations, and office supplies.
• Support events and office activities as needed.

Skills

Front desk management

Visitor coordination

Phone etiquette

Data entry

Confidentiality

Independent & team collaboration

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

A growing construction services organization in Fresno, CA is seeking a professional Receptionist/Admin. Assistant to support front office operations, administrative coordination, and day-to-day office support. This role is ideal for a polished, dependable, and service-minded administrative professional who enjoys being the first point of contact for visitors, employees, vendors, and customers.

Key Responsibilities

• - Greet visitors, employees, vendors, and customers while maintaining a professional, organized, and welcoming reception area.
• - Answer, screen, and route incoming calls to the appropriate employee, department, or business unit.
• - Provide administrative support including correspondence, reports, presentations, forms, filing, scanning, data entry, and document management.
• - Coordinate conference room reservations, meeting preparation, hospitality needs, office supplies, mail, shipping, and general office services.
• - Assist with company meetings, employee appreciation events, recognition programs, trainings, community events, and special projects.
• - Perform local business-related errands and deliveries, including transporting mail, documents, packages, supplies, and materials as needed.

Required Qualifications and Skills

• - Manage front desk reception, visitor coordination, phone coverage, and lobby professionalism.
• - Support office administration, document preparation, filing, data entry, and internal coordination.
• - Assist with meetings, events, employee engagement activities, supplies, mail, and office operations.
• - Maintain confidentiality and provide dependable support across departments and business units.
• - High school diploma or equivalent required.
• - 3 to 5 years of administrative, receptionist, customer service, office support, or similar experience preferred.
• - Experience working in a professional office environment preferred.
• - Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• - Strong verbal and written communication skills with professional phone etiquette.
• - Excellent customer service, interpersonal, organizational, and time management skills.
• - Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• - Ability to exercise sound judgment, professionalism, discretion, and confidentiality.
• - Ability to work independently while collaborating effectively with team members across multiple departments.