Front Office & Projects Coordinator

The Contractor Consultants; Scottsdale (AZ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Full-time position

Opportunity to support multiple areas

Job summary

Patterson Homes seeks a detail-oriented Front Office Coordinator to support Accounts Payable, Project Management, and daily front-office operations.

This cross-functional role coordinates with subcontractors, vendors, project teams, and accounting to ensure invoices, permits, and documentation are accurately processed and communicated. The ideal candidate manages multiple priorities with professionalism and initiative.

Qualifications

• High school diploma or GED required.
• Experience with QuickBooks Online.
• Proficiency with Microsoft Office suite (Excel, Word, Outlook, Teams, OneDrive, SharePoint).
• Strong organizational skills and attention to detail.
• Ability to independently manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to communicate professionally with subcontractors, vendors, municipalities, and internal teams.

Responsibilities

• Enter vendor invoices into Buildertrend and verify project, PO, CO, and supporting data.
• Track invoice approvals and follow up on missing information.
• Assist with weekly payments and month-end accounting tasks.
• Reconcile vendor statements and research missing invoices, duplicates, credits, and balances.
• Assist with vendor onboarding and maintain W-9s, insurance certificates, and vendor packets.
• Respond to vendor inquiries and maintain accurate electronic records.
• Prepare and submit permit applications and track approvals and deadlines.
• Maintain project documentation in Buildertrend and coordinate with PMs, Superintendents, accounting, and vendors.
• Route estimates, POs, and project docs to the appropriate team members.
• Receive, sort, distribute, and process mail and other correspondence.
• Provide general front-office support and help keep operations running smoothly.

Skills

QuickBooks Online

Microsoft Excel

Microsoft Word

Outlook

Teams

OneDrive

SharePoint

Organizational skills

Multitasking

Professional communication

Vendor relations

Education

High school diploma or GED

Tools

Buildertrend

Job description

Patterson Homes seeks a detail-oriented Front Office Coordinator to support Accounts Payable, Project Management, and daily front-office operations.

This cross-functional role coordinates with subcontractors, vendors, project teams, and accounting to ensure invoices, permits, and documentation are accurately processed and communicated. The ideal candidate manages multiple priorities with professionalism and initiative.