Front Office & Meetings Administrator

Central Health; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Central Health is seeking an Administrative Specialist to provide front desk and administrative support in a healthcare setting. The role requires greeting patients, directing visitors, answering calls, and coordinating meetings with attention to confidentiality and detail.

The position involves data entry, mail management, maintenance coordination for office equipment, and collaboration with multiple departments to ensure smooth operations and quality patient access to care.

Qualifications

• Greets visitors and directs to staff or location.
• Answers and routes phone calls, screens inquiries.
• Supports early, evening, and weekend meetings.
• Performs data entry and basic office tasks using MS 365.
• Provides scanning, printing, and research support.

Responsibilities

• Greet visitors and callers, issue badges, and log entries.
• Answer phone lines, route calls, and take messages.
• Coordinate and support meetings, including AV setup.
• Perform data entry and other MS 365 tasks.
• Handle mail, courier services, and supplies inventory.
• Maintain meeting room calendars and coordinate room setup.
• Assist with safety, records management, and special projects.
• Support various departments with administrative duties.

Skills

Administrative procedures

Communication skills

Attention to detail

Independent discretion

Meeting coordination

Customer service

Education

High School Diploma or equivalent

Three years related experience

Tools

Microsoft 365

Job description

Central Health is seeking an Administrative Specialist to provide front desk and administrative support in a healthcare setting. The role requires greeting patients, directing visitors, answering calls, and coordinating meetings with attention to confidentiality and detail.

The position involves data entry, mail management, maintenance coordination for office equipment, and collaboration with multiple departments to ensure smooth operations and quality patient access to care.