Front Office ManagerPhysical Therapy

Genesis Orthopedics & Sports Medicine; Chicago (IL); Hybrid; USD 65,000 - 92,000; Full time

Benefits offered by this job

Hybrid work model

Competitive compensation

Performance-based bonuses

Impactful work

Job summary

Genesis Orthopedics & Sports Medicine is seeking a Front Office Manager to direct administrative operations for six outpatient clinics in a hybrid, full-time capacity. You will lead a claims/AR team, ensure accurate claim posting, and drive payer compliance using the EPIC system.

The role emphasizes leadership, analytics, and cross-functional collaboration with billing, coding, and management. HIPAA compliance and patient-friendly service are integral to success.

Qualifications

• 3-5 years of experience in medical claims management or billing, with a strong focus on orthopedic claims.
• Hands-on leadership of a claims or AR team in a healthcare setting.
• Excellent understanding of CPT/HCPCS codes, modifiers, EOBs, ERAs, CARC/RARC codes.
• Advanced Excel skills and strong attention to detail.
• Excellent communication across billing, coding, and management teams.

Responsibilities

• Oversee daily administrative operations across 6 outpatient clinics.
• Review and validate all contractual adjustments and ensure accuracy in claim posting and payer compliance.
• Download and allocate new accounts to analysts from EPIC workqueues based on payer, aging, and priority.
• Audit processed claims for accuracy, completeness, and timeliness before submission or follow-up.
• Lead daily and weekly performance reviews, tracking productivity and accuracy metrics.
• Manage denial trends and collaborate with billing, coding, and authorization teams to resolve high-impact claims.
• Provide training and coaching to staff, ensuring HIPAA compliance and SOP adherence.

Skills

Leadership

Claims management

Analytical skills

HIPAA compliance

Communication

Tools

EPIC system

Excel

Job description

Hybrid/Full-time

Join Our Mission at Genesis Orthopedics & Sports Medicine!

Front Office Manager

Hybrid/Full-time

Join Our Mission at Genesis Orthopedics & Sports Medicine!

At Genesis Orthopedics & Sports Medicine, we believe high-quality orthopedic care should be accessible to all - not just those who can afford it. After 17 years of conventional practice, we took a step back, challenged the status quo, and reimagined healthcare delivery. Over four years, through hundreds of hours of research, global case studies, and bold innovation, we developed a new model that maintains our reputation for exceptional care while making our services more ethical and affordable.

Key Responsibilities

• Operations & Oversight
• Daily Oversight of administrative operations of 6 outpatient physical therapy clinics
• Review and validate all contractual adjustments and ensure accuracy in claim posting and payer compliance.
• Download and allocate new accounts to analysts from multiple EPIC workqueues based on payer, aging, and priority.
• Audit processed claims for accuracy, completeness, and timeliness before submission or follow-up.
• Perform quality checks and ensure analysts follow correct claim handling procedures.
• Conduct daily and weekly performance reviews, tracking productivity and accuracy metrics.

Team Management

• Lead and support a team of support staff, providing guidance, performance feedback, and escalation support.
• Review and summarize EOD (End of Day) and EOW (End of Week) reports to evaluate team output and resolve discrepancies.
• Manage task assignments, track turnaround times, and balance workloads across analysts.
• Provide training and corrective coaching when errors or trends are identified.

Claims & Denial Management

• Oversee denial trending and root cause analysis for all orthopedic-related claims.
• Identify and lift systemic issues such as incorrect coding, missing documentation, or payer configuration errors.
• Work closely with billing, coding, and authorization teams to resolve high-value or high-impact claims.
• Ensure claims are submitted, followed up, and appealed in accordance with payer guidelines and timely filing limits.

Analytics & Reporting

• Prepare and distribute daily, weekly, and monthly reports on claim status, denial trends, and AR performance.
• Monitor KPIs such as denial rate, claim turnaround time, and first-pass resolution rate.
• Track performance metrics for the entire team and provide data-driven recommendations for improvement.

Compliance & Continuous Improvement

• Ensure all claim activities comply with HIPAA, payer rules, and internal SOPs.
• Stay current with orthopedic coding changes, payer updates, and EPIC workflows.
• Recommend and implement process improvements to enhance claim accuracy and reduce rework.
• Participate in audits and provide supporting claim documentation when required.

Requirements

Qualifications

• 3-5 years of experience in medical claims management or billing, with a strong focus on orthopedic claims.
• Proven experience managing or leading a claims or AR team in a healthcare setting.
• Hands-on experience with EPIC system is required.
• Excellent understanding of CPT/HCPCS codes, modifiers, EOBs, ERAs, CARC/RARC codes, and payer-specific denial handling.
• Advanced Excel skills (pivot tables, lookups, trend tracking).
• Exceptional attention to detail and strong problem-solving abilities.
• Excellent communication skills and ability to work cross-functionally with billing, coding, and management teams.

Benefits

Why Choose Genesis?

• Supportive Team - Be part of a compassionate and professional healthcare team that values collaboration.
• Competitive Compensation - Enjoy a strong base salary with opportunities for performance-based bonuses.
• Meaningful Impact - Help us revolutionize healthcare by making top-tier orthopedic care accessible to everyone.