Front Office Manager

Simple Care Solutions; California; On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Paid company holidays

On-site training

Job summary

Simple Care Solutions seeks a Front Office Manager in Van Nuys, CA. This on-site role is the face of the office, handling calls, visits, scheduling, and day-to-day operations.

You must be fluent in English and Spanish, with at least two years in front desk or office administration, and a professional, warm demeanor in person and on the phone. Typical duties include calendar management, meeting coordination, and vendor coordination for supplies and IT.

Qualifications

• Two or more years of front desk or office administration experience.
• Ability to manage multiple calendars and coordinate schedules.
• Strong phone etiquette and professional in person interactions.

Responsibilities

• Be the first contact for calls and visitors and route requests.
• Greet guests and maintain a professional, organized front office.
• Schedule internal meetings and manage calendars and rooms.
• Order supplies, liaise with vendors, and handle mail/deliveries.
• Support the manager with administrative projects and HIPAA-compliant filing.

Skills

Bilingual English/Spanish

Front desk experience

Office administration

Calendar management

Customer service

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

## We're Hiring# Front Office ManagerVan Nuys, CAFull-Time · On-Site$23–$25/hour, depending on experienceApply for this role**Simple Care Solutions** · Van Nuys, CA · $23–$25/hour, depending on experience · Start December 2026Simple Care Solutions coordinates wellness visits for members across Southern California. As Front Office Manager you are the face of our office: the first person people reach when they call or walk in. You run the front office and keep the office itself organized and running, from the phones and the team's calendars to supplies and day-to-day operations. You work on site in our Van Nuys office Monday through Friday, reporting to your manager. Training is provided on site.## What You'll Do**Front office*** Be the first point of contact for everyone who calls or visits the office, and make sure each call and request reaches the right person.* Answer the main phone line, take clear messages, and follow up until each request is resolved.* Greet visitors and keep the front office professional and organized.**Office management*** Schedule internal meetings and keep team calendars and meeting rooms up to date.* Follow up with team members on schedules, open items, and office needs.* Open and close the office each day and keep it clean and organized.* Order and track supplies and equipment, and coordinate with vendors, building management, and IT when something needs attention.* Handle incoming and outgoing mail and deliveries.* Support the manager with administrative projects, filing, and records.* Keep information private and follow HIPAA and company policies at all times.## What We're Looking For**Required*** Fluent in English and Spanish, spoken and written.* Two or more years of front desk, reception, or office administration experience, ideally in a medical office or clinic.* Strong phone experience and a warm, professional manner on the phone and in person.* Administrative experience: managing calendars, keeping records, and following through on details without being reminded.* Comfortable with Microsoft Outlook, Word, and Excel, and quick to learn new software.* Reliable Monday–Friday attendance, fully on site in our Van Nuys office.* Able to pass a background check and a federal healthcare exclusion check (OIG / SAM) before starting.**Preferred*** Experience as an office manager, office lead, or senior front desk role.* Experience setting up or running a small office.* Experience scheduling patient appointments, or familiarity with Medicare or Medicare Advantage.* Familiarity with HIPAA.## Pay, Schedule, and What We Offer* **Pay:** $23–$25 per hour, depending on experience.* **Schedule:** Full-time, 40 hours a week, Monday through Friday, daytime hours.* **Location:** Fully on site at our Van Nuys office. This is not a remote position.* **Start date:** December 2026. Training is provided on site.* **Paid time off:** Paid sick leave and paid company holidays.## How to ApplyApply at **simplecaresolutions.com/careers**.Simple Care Solutions is an equal opportunity employer. We make hiring decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered in accordance with the Los Angeles Fair Chance Initiative for Hiring and the California Fair Chance Act.