Front Office & Guest Experience Coordinator

Heidrick & Struggles; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Heidrick & Struggles in San Francisco seeks a Front Office Coordinator to maintain a polished front desk and coordinate office activities in a fast-paced environment.

You will greet visitors, schedule conference rooms, manage reservations, screen calls, and support consultants with ad-hoc administrative tasks, while upholding the firm's values.

The role requires at least four years of office/reception experience, in-office availability Monday through Friday, and proficiency with Microsoft Office.

Qualifications

• Minimum 4 years of office/reception experience.
• In-office availability Monday–Friday.
• Proficient in Microsoft Office.
• Excellent communication skills.
• Experience interfacing with all organizational levels.

Responsibilities

• Greet visitors and direct them to the appropriate space.
• Schedule conference rooms and manage office reservations.
• Screen calls and route messages professionally.
• Maintain reception area and office maps.
• Provide ad-hoc administrative support to consultants.
• Coordinate across teams and uphold office culture.

Skills

Office/reception experience

Microsoft Office

Verbal & written communication

Multi-tasking

Professional demeanor

Job description

Heidrick & Struggles in San Francisco seeks a Front Office Coordinator to maintain a polished front desk and coordinate office activities in a fast-paced environment.

You will greet visitors, schedule conference rooms, manage reservations, screen calls, and support consultants with ad-hoc administrative tasks, while upholding the firm's values.

The role requires at least four years of office/reception experience, in-office availability Monday through Friday, and proficiency with Microsoft Office.