Front Office Coordinator - Visitor & Admin Specialist

YWCA SOUTH FLORIDA; Miami (FL); On-site; USD 23,000 - 26,000; Full time

Job summary

YWCA South Florida in Miami seeks a Front Office Coordinator to greet visitors, answer calls, manage mail, and support office operations. The role includes coordinating supplies, assisting IT coordination, processing mail, maintaining calendars, and ensuring a neat reception area.

Requirements include a High School diploma with at least two years of front office experience; an associate degree is preferred. Bilingual skills in Spanish and Creole are preferred.

Qualifications

• High School graduate with at least two years in front office, customer service or related role.
• Associate degree preferred.
• Bilingual skills in Spanish and Creole preferred.

Responsibilities

• Greets visitors professionally and directs them to the appropriate person.
• Answers and routes calls; maintains employee phone directory.
• Manages mail, faxes, and courier deliveries; processes related documents.
• Maintains office supplies; coordinates with vendors and finance for PO payments.
• Supports IT coordination and monthly support log updates.
• Keeps reception area neat and ensures visitor passes are issued.

Skills

Public/customer service

Front desk experience

Multitasking

Confidentiality

Education

High School diploma

Associate degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Job description

YWCA South Florida in Miami seeks a Front Office Coordinator to greet visitors, answer calls, manage mail, and support office operations. The role includes coordinating supplies, assisting IT coordination, processing mail, maintaining calendars, and ensuring a neat reception area.

Requirements include a High School diploma with at least two years of front office experience; an associate degree is preferred. Bilingual skills in Spanish and Creole are preferred.