Front Office Coordinator / Rehab Aide

InReach Rehab; Buffalo (WY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

401(k) with matching contribution

Life Insurance

Short and Long-term disability

FSA & HSA

Job summary

InReach Rehab is seeking a dependable Front Office Coordinator / Rehab Aide to join our rehabilitation team at Johnson County Healthcare Center in Buffalo, WY. This full-time dual-role position supports a busy clinic, assists therapists, and helps create a positive patient experience.

You will manage scheduling, insurance verification, records, and daily operations while remaining calm and patient-centered.

Qualifications

• High school diploma or equivalent required.
• Experience in healthcare administration, office coordination, customer service, or therapy support preferred.
• Strong communication and interpersonal skills.
• Proficiency with MS Office including Outlook, Excel and OneDrive.
• Ability to multitask in a dynamic, fast-paced clinical environment.

Responsibilities

• Greet patients and visitors warmly and professionally to create a welcoming environment.
• Manage patient scheduling and coordinate therapist calendars.
• Assist with check-in, check-out, and insurance verification.
• Maintain accurate patient records and ensure adherence to HIPAA guidelines.
• Support daily clinic operations, including supply management, documentation, and communication with patients and providers.
• Assist therapists with preparing treatment areas and organizing equipment.
• Assist with patient care activities under the direction of licensed therapists, as appropriate.
• Help maintain cleanliness and readiness of therapy spaces.
• Work collaboratively with the clinical team to ensure efficient daily operations.

Skills

Healthcare administration

Office coordination

Customer service

Communication skills

Organizational skills

Multitasking

Teamwork

Patient-centered care

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

OneDrive

Job description

Front Office Coordinator / Rehab Aide

InReach Rehab is seeking a dependable and motivated Front Office Coordinator / Rehab Aide to join our rehabilitation team at Johnson County Healthcare Center, Buffalo, WY. This full-time, dual-role position is ideal for someone who enjoys supporting a busy clinic, assisting therapists, and helping create a positive experience for every patient.At InReach Rehab, we are passionate about strengthening rural healthcare by supporting both our teams and the communities we serve. We foster a collaborative, encouraging environment where employees are supported through mentorship, ongoing learning, and opportunities for professional growth. We offer competitive wages, comprehensive benefits, and paid time off.If you're motivated to make a meaningful impact and thrive in a supportive, team-centered environment, we'd love to hear from you.

Duties and Responsibilities

Front Office Coordination

• Greet patients and visitors warmly and professionally to create a welcoming environment.
• Manage patient scheduling and coordinate therapist calendars.
• Assist with check-in, check-out, and insurance verification.
• Maintain accurate patient records and ensure adherence to HIPAA guidelines.
• Support daily clinic operations, including supply management, documentation, and communication with patients and providers.

Rehab Aide

• Assist therapists with preparing treatment areas and organizing equipment.
• Assist with patient care activities under the direction of licensed therapists, as appropriate.
• Help maintain cleanliness and readiness of therapy spaces.
• Work collaboratively with the clinical team to ensure efficient daily operations.

Requirements

• High school diploma or equivalent required.
• Experience in healthcare administration, office coordination, customer service, or therapy support preferred.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask in a dynamic, fast-paced clinical environment.
• Proficiency with Microsoft Office, including Outlook, Excel, and OneDrive.
• Ability to remain calm, professional, and patient-centered during busy or stressful situations.
• Positive attitude, adaptability, and a commitment to teamwork.

Benefits

• Health Insurance, Dental and Vision
• 401 (k) with matching contribution
• Life Insurance
• Short and Long-term disability
• FSA & HSA

InReach is an E-Verify employer. Posters available upon request.