Front Office Coordinator (29097)

Keith Titus Corporation; United States; On-site; USD 28,000 - 34,000; Full time

Job summary

Keith Titus Corporation seeks a Front Office Coordinator to manage the front desk, greet visitors, and support daily administrative operations. This role serves as the first point of contact for employees, vendors, and guests, ensuring a welcoming, organized environment.

Responsibilities include handling callers, sign-in procedures, orientation coordination, and light office tasks to maintain smooth daily workflows at the corporate office.

Qualifications

• Experience as front desk receptionist or similar role.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize efficiently.

Responsibilities

• Serve as the primary receptionist and first point of contact for all visitors and callers.
• Answer, screen, and direct incoming phone calls in a professional manner.
• Maintain visitor sign-in procedures and issue badges as required.
• Welcome visitors, vendors, candidates, and contractors upon arrival.
• Coordinate arrival and check-in for orientation and onboarding.
• Maintain front lobby and reception areas in a professional, organized manner.
• Provide general administrative support, including filing and document management.
• Support company communications and administrative projects as assigned.

Skills

Reception

Customer service

Communication

Organization

Job description

Front Office Coordinator

FLSA Status: Full Time / Non-Exempt

Reports To: HR

Pay Range: $20 - $25 / hour

Schedule: Monday 7:30AM - 4PM ; Tuesday - Friday 8AM - 4:30PM

Job purpose

The Front Office Coordinator serves as the first point of contact for visitors, employees, drivers, customers, vendors, and business partners. This role is responsible for creating a professional, welcoming, and organized front-office experience while supporting daily administrative operations.

Essential Duties and Responsibilities

Front Desk & Visitor Management

• Serve as the primary receptionist and first point of contact for all visitors and callers.
• Answer, screen, and direct incoming phone calls in a professional and courteous manner.
• Maintain an accurate and up-to-date company phone directory.
• Welcome visitors, vendors, candidates, and contractors upon arrival.
• Manage visitor sign-in procedures and issue visitor badges as required.
• Ensure visitors are directed to the appropriate department or meeting location.
• Maintain front lobby and reception areas in a professional and organized manner.
• Monitor building access and assist with visitor security protocols.

Driver & New Hire Orientation Support

• Coordinate the arrival and check-in process for new drivers and employees attending orientation.
• Notify hiring managers, trainers, orientation coordinators, and department representatives of arrivals.
• Ensure orientation attendees are properly signed in and directed to the appropriate location.
• Prepare orientation materials, welcome packets, and supplies as needed.
• Serve as a resource for visitors and new hires during the onboarding process.
• Coordinate Driver Care Center lodging arrangements and room reservations for drivers as needed.

Mail & Office Services Administration

• Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate departments.
• Process and prepare outgoing mail, overnight shipments, and other correspondence.
• Maintain shipping records and coordinate with shipping vendors when necessary.
• Ensure timely and accurate handling of all company mailing activities.
• Provide general administrative and clerical support, including filing, document preparation, scanning, and other office functions.

Event Coordination

• Coordinate company meetings, employee events, recognition programs, celebrations, and other internal activities.
• Assist with vendor communications, catering, room setup, scheduling, and logistics.
• Track event details and support successful execution from planning through completion.
• Promote employee engagement initiatives and workplace culture activities.

Inventory Management

• - Maintain inventory levels for:
• Company merchandise
• - Orientation materials
• - Office supplies
• - Promotional items
• - Monitor stock levels and reorder supplies as needed.
• - Maintain accurate inventory records and provide reporting when requested.

Company Merchandise Store Administration

• Serve as the primary administrator for the company merchandise store.
• Coordinate with merchandise vendors and representatives regarding products and availability.
• Maintain current and accurate merchandise listings.
• Monitor inventory and assist with employee merchandise requests.
• Ensure the online store remains updated and reflects current company offerings.

Administrative Support

• Maintain accurate office records and departmental directories.
• Support company communications and administrative projects as assigned.
• Assist with data entry, reporting, scheduling, and document management.