Front Desk Coordinator

GWC Capital; Orem (UT); On-site; USD 2,066,000 - 2,755,000; Part time

Job summary

GWC Capital seeks a Front Desk Coordinator in Utah to greet visitors, answer calls, and route inquiries to the appropriate staff. This is a shared, part-time role with flexible scheduling from 7:45 a.m. to 5:15 p.m., Monday through Friday.

Coverage duties include supporting the reception area and performing essential clerical tasks. Ideal candidates will communicate clearly in English, work with minimal supervision, and maintain a friendly, professional presence.

Qualifications

• Must be at least 18 years of age.
• High school diploma or equivalent.
• Prior experience as a receptionist preferred.
• Excellent communication and interpersonal skills.

Responsibilities

• General clerical duties.
• Open and sort all incoming mail.
• Date and sort invoices and billing statements and send to Accounts Payable.
• Customer interaction.
• Establish a friendly and helpful atmosphere for visitors.
• Greet, assist, and direct visitors to appropriate location.
• Answer company phones and emails and direct to the appropriate personnel.
• Other duties as assigned.

Skills

English fluency

Interpersonal skills

Organizational skills

Customer service

Phone handling

Education

High school diploma or equivalent

Receptionist experience preferred

Job description

Overview

The Front Desk Coordinator welcomes company visitors, answers telephone calls and directs them to the appropriate personnel within the company, and performs a variety of clerical duties and related tasks.

This is a shared, part-time position, with two Front Desk Coordinators sharing responsibility for front desk coverage Monday through Friday from 7:45 a.m. to 5:15 p.m. Individual schedules are flexible and may vary based on availability and business needs. Flexibility is required to help cover the other coordinator's scheduled time off or absences.

Job Responsibilities

• General clerical duties
• Open and sort all incoming mail
• Date and sort invoices and billing statements and send to Accounts Payable.
• Customer interaction
• Establish a friendly and helpful atmosphere for visitors through the following activities:
• Greet, assist, and direct visitors to appropriate location.
• Answer company phones and emails and direct to the appropriate personnel.
• Other Duties as assigned.

Knowledge, Skills, and Abilities

• Writes and speaks English clearly and concisely.
• Works with minimal supervision.
• Demonstrates organizational skills and attention to detail.
• Possesses exceptional interpersonal communication skills.
• Displays a professional, friendly, hospitable manner and appearance.
• Maintains confidentiality.

Education and Certificates

• Must be at least 18 years of age.
• High school diploma or equivalent.
• Prior experience as a receptionist preferred.

Physical Requirements

• Sedentary work, requiring lifting up to 10lbs.
• Repetitive motion associated with operating a computer and other office equipment.
• Inside, climate-controlled working conditions.