Front Office Coordinator

Beacon Behavioral Partners; Ridgeland (MS); On-site; USD 32,000 - 48,000; Full time

Job summary

Beacon Behavioral Partners in Ridgeland, MS is seeking a Front Office Coordinator (Medical Assistant) to greet patients, manage appointments, and support front and back-office operations with professionalism and empathy.

This role handles patient records, coordinates with clinical staff, verifies insurance information, and ensures HIPAA-compliant documentation while delivering exceptional customer service that enhances patient satisfaction and clinic efficiency.

Qualifications

• Front office or administrative experience in healthcare preferred
• Proficiency with EHR systems and Microsoft Office Suite
• Strong communication and interpersonal skills
• Basic knowledge of medical terminology and healthcare office procedures

Responsibilities

• Greet and assist patients, visitors, and staff professionally
• Schedule appointments and manage cancellations using EHR
• Answer phone calls, respond to inquiries, relay messages
• Maintain patient records with HIPAA-compliant confidentiality
• Coordinate communication between clinical staff, patients, and providers
• Process intake forms, verify insurance information, and handle billing inquiries
• Maintain organization and cleanliness of the front office
• Prepare reports and documentation for management

Skills

Communication skills

Interpersonal skills

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Certification in medical office administration

Associate degree or higher in healthcare administration or related field

Tools

EHR systems

Microsoft Office Suite

Job description

The Front Office Coordinator (Medical Assistant) plays a pivotal role in ensuring the smooth and efficient operation of the front desk and back office within our practice. This position serves as the first point of contact for patients, visitors, and staff, providing exceptional customer service and managing communications with professionalism and empathy. The coordinator is responsible for organizing patient appointments, maintaining accurate records, and facilitating effective communication between departments to support seamless patient care. By managing administrative tasks and coordinating front office activities, this role directly contributes to enhancing patient satisfaction and operational efficiency. Ultimately, the Front Office Coordinator supports the healthcare team by creating a welcoming environment and ensuring that front office processes align with organizational standards and compliance requirements.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in a front office or administrative role, preferably within a healthcare or social assistance environment.
• Proficiency with electronic health record (EHR) systems and standard office software (e.g., "Microsoft Office Suite").
• Strong communication and interpersonal skills.
• Basic knowledge of medical terminology and healthcare office procedures.

Preferred Qualifications:

• Certification in medical office administration or related credentials.
• Associate degree or higher in healthcare administration, business, or related field.
• Experience with insurance verification and billing processes.
• Familiarity with HIPAA regulations and patient privacy standards.
• Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States.

Responsibilities:

• Greet and assist patients, visitors, and staff in a courteous and professional manner.
• Manage patient appointment scheduling, cancellations, and follow-ups using electronic health record (EHR) systems.
• Answer and direct incoming phone calls, respond to inquiries, and relay messages accurately.
• Maintain and update patient records, ensuring confidentiality and compliance with HIPAA regulations.
• Coordinate communication between clinical staff, patients, and external service providers to facilitate smooth operations.
• Handle administrative duties such as processing patient intake forms, verifying insurance information, and managing billing inquiries.
• Monitor and maintain the organization and cleanliness of the front office area.
• Assist with the preparation of reports and documentation as required by management.

Skills:

The Front Office Coordinator utilizes strong organizational skills daily to manage appointment schedules and patient records efficiently, ensuring minimal wait times and accurate data handling. Effective communication skills are essential for interacting with patients, healthcare providers, and insurance representatives, facilitating clear and compassionate exchanges. Proficiency with EHR systems and office software enables the coordinator to maintain up-to-date records and streamline administrative workflows. Problem-solving skills are applied when addressing patient concerns or resolving scheduling conflicts, contributing to a positive patient experience. Additionally, knowledge of healthcare regulations and confidentiality requirements ensures that all front office operations comply with legal and ethical standards.