Front Office & Communications Administrator

Ball Horticultural Company; Chicago, Northern (IL, KY); Hybrid; USD 26,000 - 32,000; Full time

Job summary

Ball Horticultural Company in Chicago, IL is seeking an Office Communications Admin to answer a multi-line switchboard, direct calls, and cover the reception desk daily. The role includes clerical tasks, directory maintenance, and assisting with events.

Experience with Microsoft Office and SAP is preferred. The position offers collaboration with Invoice Verification & Claims, data entry, customer service, and a strong emphasis on professionalism and organization.

Qualifications

• 1–2 years of office experience required.
• High school diploma or GED required.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Previous knowledge of SAP preferred.
• Ability to manage multiple tasks/projects simultaneously.
• Professional attitude and appearance.
• Flexibility to adapt to varied people and tasks.
• Exceptional organizational skills.
• Ability to work independently with minimal supervision.
• Must be able to sit at a computer for long periods.
• Learns quickly in new situations.
• Adapts to new technologies quickly.

Responsibilities

• Answer switchboard and transfer calls to appropriate person/department.
• Update corporate directory in AD Manager to keep employee info current.
• Cover reception desk daily and during vacations to ensure front desk coverage.
• Handle clerical tasks: typing, laminating, folding envelopes, etc.
• Support administrative duties for company events.
• Photograph new hires and post to directory.
• Order and print name tags for new employees and managers.
• Support other departments with admin tasks.
• Update customer claims on orders with the Claims Department.
• Print supplier credit memos.
• File invoices electronically with Invoice Verification.
• Additional duties as assigned.

Skills

Office experience

Microsoft Office

Multitasking

Independent worker

Organizational skills

Fast learner

Professional demeanor

Flexibility

Education

High school diploma or GED

Tools

SAP

Job description

Ball Horticultural Company in Chicago, IL is seeking an Office Communications Admin to answer a multi-line switchboard, direct calls, and cover the reception desk daily. The role includes clerical tasks, directory maintenance, and assisting with events.

Experience with Microsoft Office and SAP is preferred. The position offers collaboration with Invoice Verification & Claims, data entry, customer service, and a strong emphasis on professionalism and organization.