Front Desk & Office Communications Specialist

Ball-Horticultural-Company-; West Chicago (IL); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, life insurance

401k/Profit Sharing

Paid time off including vacations andH

Tuition assistance

Onsite café

Job summary

Ball Corporation is seeking an Office Communications Admin to manage a multi-line switchboard, support the reception desk, and assist with clerical tasks. You will coordinate with Invoice Verification & Claims and handle various administrative duties to ensure smooth operations.

The role requires 1–2 years of office experience, proficiency in MS Office, and the ability to manage multiple tasks with a professional demeanor.

Qualifications

• 1–2 years of office experience required.
• High school diploma or GED required.
• Proficient with Microsoft Office: Excel, Word, Outlook.
• SAP knowledge preferred.
• Must manage multiple projects simultaneously.
• Professional appearance and attitude required.
• Flexible to adapt to diverse roles and tasks.
• Able to sit at a computer for extended periods.

Responsibilities

• Answer the switchboard and direct calls to the correct person or department.
• Update the Ball Corporate Directory in AD Manager to keep internal records current.
• Cover reception desk daily and during vacations for seamless guest experiences.
• Handle clerical tasks such as typing, laminating, and folding envelopes.
• Assist with administrative duties for company events.
• Take photos of new hires and post them.
• Create printed magnetic name tags for new employees and managers.
• Support other departments with admin tasks as needed.
• Update customer claims and file invoices with relevant departments.

Skills

Multitasking

Organization

Independent work

Professional attitude

Adaptability

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

SAP

Job description

Ball Corporation is seeking an Office Communications Admin to manage a multi-line switchboard, support the reception desk, and assist with clerical tasks. You will coordinate with Invoice Verification & Claims and handle various administrative duties to ensure smooth operations.

The role requires 1–2 years of office experience, proficiency in MS Office, and the ability to manage multiple tasks with a professional demeanor.