Front Office & Board Support Coordinator

Wallowacountychamber; Northern (KY); Hybrid; USD 33,000 - 42,000; Full time

Benefits offered by this job

Full benefits

Job summary

The Front Office Receptionist / Board Support Secretary role at Wallowa County Education Service District (WCESD) provides a professional first impression for staff, families, and the public. You will handle greeting, inquiries, mail, scheduling, and confidential information with discretion.

You will also support board-related documentation, agendas, and notices, ensuring timely distribution and archival records while coordinating with district partners and state agencies as needed.

Qualifications

• High school diploma or equivalent.
• Experience with office, receptionist, clerical, or administrative tasks.
• Strong written and verbal communication skills.
• Ability to communicate professionally with the public, staff, administrators, and board members.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple responsibilities and deadlines.
• Proficiency with standard office technology including email, word processing, spreadsheets, shared calendars, and electronic document management.
• Ability to learn and follow public-sector procedures and documentation requirements.
• Ability to maintain confidentiality and exercise professional judgment.

Responsibilities

• Provide routine clerical and secretarial support to WCESD administration and departments.
• Prepare, format, proofread, copy, scan, file, and distribute documents.
• Maintain electronic and physical filing systems.
• Assist with scheduling, meeting preparation, room reservations, and office coordination.
• Maintain calendars and deadlines for recurring board responsibilities.
• Support records management and retention practices.
• Assist with data entry, correspondence, and routine office functions.
• Provide general secretarial duties to ensure efficient operation.

Skills

Professional communication

Customer service

Confidentiality

Multitasking

Tools

Email

Word processing

Spreadsheets

Calendar management

Electronic document management

Job description

The Front Office Receptionist / Board Support Secretary role at Wallowa County Education Service District (WCESD) provides a professional first impression for staff, families, and the public. You will handle greeting, inquiries, mail, scheduling, and confidential information with discretion.

You will also support board-related documentation, agendas, and notices, ensuring timely distribution and archival records while coordinating with district partners and state agencies as needed.