County Board Executive Assistant & Finance Liaison

Wallowacountychamber; Oregon (WI); Hybrid; USD 35,000 - 39,000; Full time

Job summary

Wallowa County is seeking an Executive Administrative Assistant to provide high-level administrative support to the Board of Commissioners and Administrative Services Director. The role includes coordinating meetings, agendas, minutes, and official records, serving as a primary contact for County Administration, and handling accounts payable and related financial functions.

This position requires professionalism, confidentiality, organization, and independent judgment.

Qualifications

• Requires ability to handle confidential information and work with multiple departments.
• Proficient in preparing minutes, agendas, and official records.
• Experience with accounts payable and basic financial procedures preferred.

Responsibilities

• Provide high-level administrative support to Board of Commissioners and Administrative Services Director.
• Answer phones, greet visitors, and route inquiries to appropriate officials.
• Schedule and coordinate meetings, prepare agendas and minutes.
• Maintain records and confidential materials according to county procedures.
• Process accounts payable, invoices, reimbursements, and related financial documents.

Skills

Office administration

Professional communication

Public meetings procedures

Microsoft Office

Records management

Education

Associate degree in business/related field

High school diploma with related experience

Tools

Microsoft Excel

Accounting software (QuickBooks)

Records management systems

Job description

Wallowa County is seeking an Executive Administrative Assistant to provide high-level administrative support to the Board of Commissioners and Administrative Services Director. The role includes coordinating meetings, agendas, minutes, and official records, serving as a primary contact for County Administration, and handling accounts payable and related financial functions.

This position requires professionalism, confidentiality, organization, and independent judgment.