Front Office Assistant Family Practice

OSF HealthCare; Ottawa (IL); On-site; USD 23,000 - 26,000; Full time

Job summary

OSF HealthCare in Ottawa, IL is seeking a Front Office Assistant to provide exceptional patient service at the front desk. You will greet patients, manage scheduling and registration, handle co-pays, and collaborate with providers and insurance to ensure smooth visits.

The role requires strong communication and computer skills, a friendly professional demeanor, and accurate administrative workflow within a medical practice environment.

Qualifications

• Education: High School or GED equivalent.
• Customer service experience.
• Typing, filing, telephone skills.
• Basic Microsoft application proficiency.
• Excellent Customer Service skills.

Responsibilities

• Greet patients and families at the front desk and maintain a welcoming environment.
• Schedule appointments, register patients, and handle co-pay collection.
• Coordinate with providers, office staff, and insurance companies to meet patient needs.
• Navigate basic insurance details and prior-authorizations as needed.

Skills

Customer service

Typing

Phone skills

Education

High School or GED equivalent

Tools

Microsoft Office

Job description

Total Rewards

"Your life - our Mission"

OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF.

Expected pay for this position is $17.66 - $19.63/hour. Actual pay will be determined by experience, skills and internal equity. This is an Hourly position.

Overview

POSITION SUMMARY:

The Front Office Assistant provides exceptional customer services throughout their interaction with patients, families and their support systems. They are the face of the office and their interaction with the patient/family is important in creating a patient-first environment. This creates an excellent first impression of OSF's services to patients, families and other external customers over the phone or in person. Performs a variety of reception/clerical duties in a medical practice front office and adheres to department guidelines for scheduling and registration. Works collaboratively with patients, providers, office staff and insurance companies to ensure that patient needs are met. Communicates with insurance companies to determine patient benefits, completes prior-authorizations, and is responsible for incoming and outgoing patient calls, co-pay collection, appointment and procedure scheduling for patients.

Qualifications

REQUIRED QUALIFICATIONS:

• Education: High School or GED equivalent
• Customer service experience
• Typing, filing, telephone skills
• Basic Microsoft application proficiency
• Excellent Customer Service skills

PREFERRED QUALIFICATIONS:

• Basic knowledge of medical terminology, ICD-10 and CPT codes
• Electronic Medical Record experience

OSF HealthCare is an Equal Opportunity Employer.