Part Time Office Administrator

Insight Global; Carlsbad (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Insight Global is seeking an Office Administrator / Front Desk Coordinator to support daily operations for an engineering and construction client. You will greet visitors, manage phones, coordinate meeting spaces, and help keep the office welcoming and efficient.

The role requires proactive, detail-oriented individuals with strong communication and organizational skills, comfortable balancing multiple tasks in a fast-paced environment.

Qualifications

• Prior experience in administrative, office coordinator, receptionist, or front desk roles.
• Excellent communication and customer service abilities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to lift and move light office boxes when needed.

Responsibilities

• Front Desk & Office Support: Greet and assist visitors, answer phone calls, manage conference room schedules, coordinate meeting logistics, maintain a welcoming office environment.

Skills

Strong communication

Customer service

Organizational skills

Time management

Microsoft Office

Multitasking

Attention to detail

Problem solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Job Description

A client of Insight Global is seeking a highly organized and professional Office Administrator / Front Desk Coordinator to support daily office operations for an Engineering and Construction company. This role serves as the first point of contact for visitors while providing administrative and operational support to ensure a well-organized, efficient workplace.

Position Summary

The Office Administrator / Front Desk Coordinator will be responsible for managing front desk operations, supporting office administration, coordinating facility and workplace needs, and assisting with special projects and office initiatives. The ideal candidate is proactive, detail-oriented, customer-service focused, and comfortable balancing a variety of responsibilities in a fast-paced office environment.

Key Responsibilities

Front Desk & Office Support

• Greet and assist visitors, clients, and employees in a professional manner.
• Answer and direct incoming phone calls.
• Manage conference room schedules and reservations.
• Coordinate meeting logistics and ensure meeting spaces are ready for use.
• Help maintain a welcoming, organized, and professional office environment.

Administrative Support

• Order and maintain office and breakroom supplies.
• Process incoming and outgoing shipments through FedEx, USPS, and other carriers.
• Perform data entry and records management activities.
• Assist with document production, printing, scanning, and filing.
• Provide general administrative support to office leadership and staff.

Facilities & Workplace Coordination

• Coordinate building maintenance and facility-related requests.
• Support office relocation and workplace organization efforts, including packing, moving light boxes, and organizing office equipment and supplies.
• Assist with office-wide communications and coordination activities.
• Partner with office leaders to support operational initiatives.

Employee Engagement & Project Support

• Assist with employee engagement events and office activities.
• Support minor projects and special initiatives as needed.
• Help coordinate logistics for meetings, team events, and office functions.

Schedule

• Monday through Thursday
• 20 hours per week
• Flexible start time between 9:00 AM and 10:00 AM
• Five-hour workday with a 30-minute lunch break
• Typical end time between 2:30 PM and 3:30 PM

Skills and Requirements

• Previous experience in an administrative, office coordinator, receptionist, or front desk role.
• Strong communication and customer service skills.
• Excellent organizational and time management abilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to manage multiple tasks and priorities simultaneously.
• Strong attention to detail and problem-solving skills.
• Ability to lift and move light office boxes and materials when needed.
• Experience supporting facilities, workplace services, or office operations is preferred.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].