Front Office Assistant (Seasonal)

Virginia Farm Bureau Federation; Doswell (VA); On-site; USD 17,908 - 23,419; Part time

Job summary

Virginia Farm Bureau Federation seeks a Front Office Assistant for the State Fair of Virginia in Doswell, VA. This temporary role supports guests and staff with information, greets attendees, answers calls, and handles basic administrative tasks.

Responsibilities include greeting guests, directing calls, data entry, mail handling, and assisting with credentials, parking, and event setup. Availability Sept 25–Oct 4, 2026, with varied shifts before and during the fair.

Qualifications

• High school diploma or equivalent.
• Customer service or administrative experience preferred.
• Proficiency with MS Office (Word/Excel) and data entry.

Responsibilities

• Greet and assist guests in a professional and friendly manner.
• Answer and direct phone calls to the appropriate person.
• Perform administrative tasks such as filing, data entry, and photocopying.
• Assist with mail and packages.
• Manage Lost and Found items and assist guests.
• Keep front office area clean and organized.
• Distribute credentials, parking passes, and related materials.
• Monitor and handle handheld communication devices.

Skills

Oral and written communication

Multitasking

Fast-paced environment

Attention to detail

Problem solving

Teamwork

Punctuality

Long shifts

Availability Sep 25 – Oct 4 2026

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Job description

COMPENSATION: $15.00 hourly

LOCATION: Doswell, Virginia – State Fair of Virginia

REPORTS TO: Event Logistics Assistant

POSITION TITLE: Front Office Assistant

STATUS: Temporary

THE ROLE

This role supports guests and the administrative staff with critical information and enhances the guest experience. It involves greeting and assisting guests, answering phone calls, and performing various administrative tasks.

PRIMARY DUTIES

• Greet and assist guests in a professional and friendly manner
• Answer and direct phone calls to the appropriate individual
• Perform various administrative tasks such as filing, data entry, and photocopying
• Assist with incoming and outgoing mail and packages
• Assist with Lost and Found items and people
• Maintain a clean and organized front office area
• Assist with credentials, parking, and related preparations and distribution
• Monitor, issue, and receive handheld communication devices

ADDITIONAL DUTIES

• Deliver credentials, packages, or support event setup needs on the facility grounds, as required
• Provide general support to other departments as needed

POSITION LEVEL

Entry Level. Responsibilities will be determined based on the candidate’s skill set and aptitude and may not include all of the duties listed above.

EDUCATIONAL & EXPERIENCE REQUIREMENTS

• High school diploma or equivalent
• Customer service or administrative experience

MINIMUM SKILL QUALIFICATIONS

• Excellent oral and written communication skills
• Ability to multitask and prioritize tasks effectively
• Ability to work in a fast‑paced environment
• Strong attention to detail and organizational skills
• Excellent problem‑solving and analytical skills
• Proficiency in Microsoft Office Word and Excel
• Ability to work effectively in a team environment
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Punctuality
• Ability to work multiple days in a row
• Availability September 25 – October 4, 2026

PHYSICAL DEMANDS

• Ability to sit or stand for extended periods of time
• Ability to lift up to 25 pounds

WORKING CONDITIONS

• Office environment
• Occasional outdoor environment
• Target hiring dates: August 3, 2026; August 10, 2026; August 17, 2026
• Schedule will include various shifts Monday–Friday between 9 am–5 pm prior to the State Fair
• Schedule will include day, evening, and weekend shifts during the State Fair, September 25 – October 4, 2026
• Position will end on or around October 7, 2026, but will not exceed October 9, 2026