Front Office Assistant

Alphabe Insight Inc; Birmingham (AL); On-site; USD 38,000 - 42,000; Full time

Job summary

NextShining. is a leading recruitment and staffing agency dedicated to connecting top talent with opportunities. As a Front Office Assistant, you will support daily office operations and serve as a first point of contact for visitors, clients and team members.

The ideal candidate is approachable, detail-oriented, organized, and comfortable handling multiple priorities. This full-time role offers a competitive salary and opportunities for professional growth within a collaborative team.

Qualifications

• Strong verbal and written communication skills.
• Professional and welcoming interpersonal skills.
• Excellent organization and attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Comfortable using computers, email, calendars, and common office software.
• Strong time-management and problem-solving skills.
• Ability to handle information with discretion and professionalism.
• Reliable, proactive, and able to work both independently and as part of a team.
• A positive attitude and commitment to providing excellent service.

Responsibilities

• Welcome visitors and provide a professional and friendly first impression.
• Answer, screen, and direct incoming phone calls.
• Manage general office communications and correspondence.
• Schedule appointments, meetings, and internal activities as needed.
• Maintain organized records, documents, and office information.
• Assist with data entry and general administrative tasks.
• Receive and distribute mail, packages, and deliveries.
• Maintain the appearance and organization of the reception and front office areas.
• Support team members with administrative and operational requests.
• Coordinate office supplies and help maintain inventory when necessary.
• Communicate professionally with clients, vendors, and internal departments.
• Assist with additional office-related duties as assigned.

Skills

Verbal communication

Written communication

Organization

Time management

Multitasking

Discretion

Teamwork

Professional demeanor

Job description

NextShining. is a leading recruitment and staffing agency dedicated to connecting top talent with the right opportunities. We specialize in providing customized workforce solutions that help businesses grow and professionals advance their careers. With a focus on excellence, integrity, and personalized service, we ensure the perfect match for every client and candidate. At NextShining., we are committed to driving success for both companies and individuals in today’s dynamic job market.

Job Description

As a Front Office Assistant, you will support the daily operations of our office while serving as one of the first points of contact for visitors, clients, and team members.

You will help maintain an organized and professional front office environment, assist with administrative tasks, manage communications, and provide support across different areas of the business. The ideal candidate is approachable, detail-oriented, organized, and comfortable handling multiple priorities throughout the day.

Responsibilities

Welcome visitors and provide a professional and friendly first impression.

Answer, screen, and direct incoming phone calls.

Manage general office communications and correspondence.

Schedule appointments, meetings, and internal activities as needed.

Maintain organized records, documents, and office information.

Assist with data entry and general administrative tasks.

Receive and distribute mail, packages, and deliveries.

Maintain the appearance and organization of the reception and front office areas.

Support team members with administrative and operational requests.

Coordinate office supplies and help maintain inventory when necessary.

Communicate professionally with clients, vendors, and internal departments.

Assist with additional office-related duties as assigned.

Qualifications

Strong verbal and written communication skills.

Professional and welcoming interpersonal skills.

Excellent organization and attention to detail.

Ability to manage multiple tasks and priorities effectively.

Comfortable using computers, email, calendars, and common office software.

Strong time-management and problem-solving skills.

Ability to handle information with discretion and professionalism.

Reliable, proactive, and able to work both independently and as part of a team.

A positive attitude and commitment to providing excellent service.

Additional Information

Competitive salary of $38,000 - $42,000 per year

Full-time position

Professional and supportive work environment

Opportunities for professional growth and career development

Opportunities to expand administrative and operational skills

Collaborative team environment

Potential for increased responsibilities as the company continues to grow