Front Office Assistant — Growth & Team Collaboration

Alphabe Insight Inc; Birmingham (AL); Presencial; USD 38 000 - 42 000; Tempo integral

Resumo da oferta

NextShining. is a leading recruitment and staffing agency dedicated to connecting top talent with opportunities. As a Front Office Assistant, you will support daily office operations and serve as a first point of contact for visitors, clients and team members.

The ideal candidate is approachable, detail-oriented, organized, and comfortable handling multiple priorities. This full-time role offers a competitive salary and opportunities for professional growth within a collaborative team.

Qualificações

• Strong verbal and written communication skills.
• Professional and welcoming interpersonal skills.
• Excellent organization and attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Comfortable using computers, email, calendars, and common office software.
• Strong time-management and problem-solving skills.
• Ability to handle information with discretion and professionalism.
• Reliable, proactive, and able to work both independently and as part of a team.
• A positive attitude and commitment to providing excellent service.

Responsabilidades

• Welcome visitors and provide a professional and friendly first impression.
• Answer, screen, and direct incoming phone calls.
• Manage general office communications and correspondence.
• Schedule appointments, meetings, and internal activities as needed.
• Maintain organized records, documents, and office information.
• Assist with data entry and general administrative tasks.
• Receive and distribute mail, packages, and deliveries.
• Maintain the appearance and organization of the reception and front office areas.
• Support team members with administrative and operational requests.
• Coordinate office supplies and help maintain inventory when necessary.
• Communicate professionally with clients, vendors, and internal departments.
• Assist with additional office-related duties as assigned.

Conhecimentos

Verbal communication

Written communication

Organization

Time management

Multitasking

Discretion

Teamwork

Professional demeanor

Descrição da oferta de emprego

NextShining. is a leading recruitment and staffing agency dedicated to connecting top talent with opportunities. As a Front Office Assistant, you will support daily office operations and serve as a first point of contact for visitors, clients and team members.

The ideal candidate is approachable, detail-oriented, organized, and comfortable handling multiple priorities. This full-time role offers a competitive salary and opportunities for professional growth within a collaborative team.