Front Office Afternoon Coordinator

Oakcrest School; Vienna (VA); On-site; USD 20,664 - 27,552; Part time

Job summary

Oakcrest School in Vienna, Virginia, is looking for a Part-Time Front Office Afternoon Coordinator. This role involves maintaining communication with students, parents, and visitors while managing daily attendance and office tasks.

Applicants should possess excellent interpersonal skills and the ability to multi-task. The position requires working from 3:00 pm to 6:00 pm on weekdays during the school year with potential weekend work for special events.

Qualifications

• Excellent interpersonal, verbal and written communication skills are required.
• Ability to maintain discretion, professionalism, and confidentiality.
• Capacity to manage multiple tasks while remaining calm and polite.

Responsibilities

• Answer phone and assist parents and other callers with questions and requests.
• Maintain supervision of all doors using security cameras.
• Order office supplies, copy paper, and coffee service items as needed.

Skills

Excellent interpersonal skills

Verbal communication skills

Written communication skills

Proficiency in Word

Ability to multi-task

Job description

Position Summary

Responsible for maintaining front office communication with students, parents, visitors and faculty and staff and managing daily student attendance.

Minimum Position Requirements

Excellent interpersonal, verbal and written communication skills are required. Sound judgment, discretion, professionalism and confidentiality must be maintained at all times. Ability to multi‑task and maintain calm and polite to all constituents. Proficiency in Word.

Responsibilities

• Answer phone and assist parents and other callers with questions and requests, check voice mail messages and respond or forward as necessary, maintain front office voice mail message as needed
• Maintain supervision of all doors using security cameras and external intercoms, greet visitors, assist them as they sign in and arrange for final destination at school
• Make announcements sporadically regarding departure times of buses
• Make announcements calling girls to the front office for pick up
• Receive and sign for packages from UPS, FedEx, etc. and notify the recipient
• Order office supplies, copy paper and coffee service items as needed
• Give make up tests to students during their study hall
• Help to maintain good overall appearance of the lobby

Schedule and Status

Part time, during the school year. Mon‑Fri 3:00 pm – 6:00 pm (15 hours per week) with potential weekend work required to support major school events.

Qualified applicants should send a cover letter, resume, and a list of at least three current professional references to [e-mail] with “Front Office Afternoon Coordinator” in the subject line of the email.