Front Office Administrator #500

Cal Am; Mesa (AZ); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Sick leave

401k

Job summary

Cal-Am Properties Inc. seeks a Front Office Administrative Assistant to support the community office and residents with a range of administrative duties. Compensation is $21.00–$22.00 per hour, with Medical, Dental, Vision, Sick leave and a 401k plan.

Schedule is Monday to Friday, 8:00 am to 5:00 pm, at our Mesa, Arizona location. The role requires strong organizational skills, attention to detail, and the ability to manage deposits, AP/AR, and confidential information.

Qualifications

• High School diploma or equivalent required.
• 1-2 years of secretarial or administrative experience preferred.
• Bachelor's degree is a plus.

Responsibilities

• Prepare business correspondence, reports, and related materials.
• Process deposits and Accounts Payable/Receivable.
• Edit documents prepared by others.
• Maintain confidentiality and protect sensitive information.
• Coordinate meetings and schedules with staff and vendors.
• Record and summarize meeting minutes for distribution.
• Assist in budget preparation and track expenditures.
• Supervise office staff or interns as assigned.

Skills

Organizational skills

Attention to detail

Communication

Education

High School

Bachelor's Degree

Job description

Career Opportunities with Cal-AM Properties Inc

A great place to work.

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

FRONT OFFICE ADMINISTRATIVE ASSISTANT

Performs a variety of administrative duties for the community office and residents.

Compensation: $21.00 - $22.00 Hourly

Benefits: Medical, Dental, Vision and Sick, 401k

Schedule: Monday to Friday from 8:00 am to 5:00 pm

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Process bank deposits and Accounts Payable/Receivable.
• Edits documents produced by others.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports.
• Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Oversees office operations.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Supervises office employees and/or intern workers, as assigned.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Position duties and work schedule may change according to business needs at any time or as instructed by management.

Job Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment.